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Purchase and Procurement Assistant

3 meses atrás

Porto, Porto, Portugal Associação Fraunhofer Portugal Research Tempo inteiro

About Us


Associação Fraunhofer Portugal Research (Fraunhofer Portugal) is a non-profit private organisation founded by the Fraunhofer-Gesellschaft, the largest organisation for applied research in Europe.


Fraunhofer Portugal is dedicated to the promotion and development of applied research in Portugal, aiming at the creation of scientific knowledge capable of generating added value to its clients and partners and exploring technology innovations oriented towards economic growth, the social well-being and the improvement of the quality of life of its end-users.


Fraunhofer Portugal promotes and coordinates the cooperation between its research centres, other research institutions and industry partners, with the objective of undertaking applied research of direct utility to private and public enterprises and of wide benefit to society.


Role Overview


The role consists in carrying out procurement activities and executing purchases for the organisation, as well as providing support, advice and guidance to colleagues on a wide range of procurement issues in line with Internal Procurement Procedures and regulations, including public procurement.


Position:

Purchase and Procurement Assistant

Job Ref
:

FhP_Jobs_2023_02

Type of Contract:

Full time employment contract

Location:

Porto, Portugal

Key Responsibilities

  • Purchase of goods, equipment and services, aligned with internal and applicable procedures, including:
  • Conduct market consultation to obtain quotations.
  • Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract.
  • Deliver the purchased materials to the responsible receiving person and do all actions for completing the process.
  • Maintain appropriate records to ensure that the procurement process, decision and contractual agreements are accurately documented for the finance department, as well as for funding and audit purposes.
  • Perform other duties related with the above responsibilities, as assigned by the supervisor.
  • Book travel arrangements in accordance with internal procedures and legal requirements.
  • Prepare and validate business allowances.
  • Other administrative tasks such as validating credit and debit card statements, reports to the finance department.
  • Prepare internal information for public procurement procedures in accordance with Public Procurement law.
  • Maintain an updated record of all public procurement procedures.
  • Ensure the processing and publication of acquisition procedures and the execution of contracts on the Public Contracts Portal (Base.
Gov) and _Diário da República_.

Key Competencies

  • Excellent organisational and time management skills.
  • Ability to manage priorities and work under pressure.
  • Strong communication and negotiation skills.
  • Ability to manage deadlines effectively and respond quickly to the team's needs.
  • Strong attention to detail and accuracy.
  • Practical cando attitude and maintain strong working relationships.
  • Spirit of initiative, resilience, willingness to learn, autonomy and high sense of responsibility.

Academic Qualifications

  • Minimum Qualifications: Level national qualifications framework (12o or equivalent).

Experience and skills required

  • Prior experience in the purchasing and public procurement sector/department or related role.
  • Experience in electronic public procurement platforms, Public Contracts Portal (Base.
Gov) and _Diário da República_ is a plus.

  • Good written and oral knowledge of the English Language.
  • Advanced skills in Microsoft Office, especially Word, Outlook and Excel
  • Advanced Level).

What we offer

  • Excellent work conditions.
  • Being part of the team of one of the most renowned applied R&D institutions of the world.
  • Adjusted and competitive salary (depending on the professional experience and academic degree).
  • Possibility to adhere to private health insurance plan.
  • Opportunities for further development/training.

Application Process

  • CV and Motivation Letter in English mandatory
Application Deadline: 30/11/2023

Expected Start Date: 01/01/2024