Executive Personal Assistant
4 semanas atrás
Sobre o nosso cliente
Our client is a multicultural entrepreneur family that has founded and is developing a group of successful companies in the last years. They are now looking for an Executive Personal Assistant to help manage their daily life (corporate and personal).
Descrição
The selected candidate will be responsible for:
Personal and Family Support: Diary management of personal agenda and help optimize their time management
Personal travel arrangements
Personal email and WhatsApp communications
Managing the main and secondary residences in Portugal
Stock taking, inventory and online and offline shopping
Party, events and holidays management
Family activities planning (after school activities, pickups, drop-offs, hobbies, engagements)
Take care of personal finances (payments, tracking)
Managing the house staff (on payroll, liaising with HR/accounting provider) and service providers (garden, pool, etc.)
Taking care of the physical and digital archive and ensuring all paperwork and administrative tasks are completed
Insurances (sourcing, tracking, annual renewals)
Executive and Corporate Support: Managing agendas, planning meetings
Professional travel arrangements
Events and inherent logistics
Professional email and WhatsApp communications
Prepare and organize reports, meeting notes and presentations
Conduct research and gather information as needed
Work closely with other departments, executives, and other executive assistants to optimize the impact of the founders' involvement in the business
Support in public speaking engagements, interviews, social media events, and seminars
Perfil ideal
Ideal Profile:
Bachelor's degree in Business Administration or Executive Assistantship or relevant field
Minimum seven years of proven experience in similar roles, such as assistant to CEOs or C-Suite executives, personal assistant, family assistant, family office assistant
Excellent and impeccable oral and written skills in English
Good oral and written skills in Portuguese
Knowledge of Korean or French will be considered highly valuable
Outstanding organizational skills
Detail and solutions-oriented
Solid knowledge of MS Office, including Excel
Ability to work in a very autonomous way, flexible and adaptable
Proactive and does not take a 'no' for an answer
Multicultural background and/or interest in different cultures
Excellent listening skills
Driving license
Vantagens
The possibility to work with a successful and inspirational business family. Hybrid position: three days on-site (minimum required) and two at home possible (but not mandatory). Competitive compensation package. Great opportunity for your professional and personal development.
#J-18808-Ljbffr
-
Executive Personal Assistant
4 semanas atrás
Porto, Portugal Michael Page Tempo inteiroSobre o nosso cliente Our client is a multicultural entrepreneur family that has founded and is developing a group of successful companies in the last years. They are now looking for an Executive Personal Assistant to help manage their daily life (corporate and personal).Descrição The selected candidate will be responsible for: Personal and Family...
-
Executive And Personal Assistant
1 semana atrás
Porto, Portugal Sword Health, Inc Tempo inteiroIntroduction :The Executive and Personal Assistant will manage the calendars, travel, and communications for leadership team members.This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling executive duties with discretion and professionalism.What you'll be doing:Manage the calendars of...
-
Executive and Personal Assistant
1 semana atrás
Porto, Portugal SWORD Health, Inc Tempo inteiroIntroduction : The Executive and Personal Assistant will manage the calendars, travel, and communications for leadership team members. This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling executive duties with discretion and professionalism. What you'll be doing: Manage the...
-
Executive And Personal Assistant
1 semana atrás
Porto, Portugal Sword Health Tempo inteiroIntroduction : The Executive and Personal Assistant will manage the calendars, travel, and communications for leadership team members. This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling executive duties with discretion and professionalism. What you'll be doing: Manage the calendars...
-
Executive and Personal Assistant
1 semana atrás
Porto, Portugal SWORD Health Tempo inteiro**Introduction**: The Executive and Personal Assistant will manage the calendars, travel, and communications for leadership team members. This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling executive duties with discretion and professionalism. **What you'll be doing**:Manage the...
-
Highly Skilled Personal Assistant for Executive Family
1 semana atrás
Porto, Porto, Portugal Michael Page Tempo inteiroSought after for their exceptional organizational abilities, a diligent and resourceful Personal Assistant is required to support the daily life of a successful multicultural entrepreneur family.The ideal candidate will be responsible for:Personal and Family Support: Managing the personal agenda and optimizing time managementCoordinating travel...
-
Executive Assistant
6 meses atrás
Porto, Portugal Tamori Publications, LLC Tempo inteiro_**Executive/Personal Assistant in Porto Wanted!**_ - Job title: Executive/Personal Assistant_ - Location: Porto, Portugal_ - Aleron Kong, MD, an American entrepreneur and author running a successful Sci-Fi/ Fantasy publishing company (Tamori Publications), relocating to Porto and searching for a dedicated Assistant to provide support on administrative,...
-
Executive And Personal Assistant
Há 3 dias
Porto, Portugal Swordhealth Tempo inteiroIntroduction :The Executive and Personal Assistant will manage the calendars, travel, and communications for leadership team members. This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling executive duties with discretion and professionalism.What you'll be doing:Manage the calendars of...
-
Executive And Personal Assistant
Há 7 dias
Porto, Portugal Sword Health Tempo inteiroIntroduction : The Executive and Personal Assistant will manage the calendars, travel, and communications for leadership team members. This role requires a proactive, organized individual capable of anticipating needs, managing multiple priorities, and handling executive duties with discretion and professionalism.What you'll be doing: Manage the calendars of...
-
Personal Assistant
6 meses atrás
Porto, Portugal Hipnode Tempo inteiro**Responsibilities**: **Calendar Management**:Efficiently manage and coordinate the executive's calendar, including scheduling appointments, meetings, and conference calls. Proactively anticipate and address scheduling conflicts to optimize time management. **Travel Coordination**:Arrange travel itineraries, including flights, accommodations, ground...
-
Executive Assistant
7 meses atrás
Porto, Portugal DH Group - Recruitment & Building Tempo inteiroREAD, WRITE AND SPEAK ENGLISH IS MANDATORY Job Description: The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a...
-
Executive Assistant
6 meses atrás
Porto, Portugal Jolera Inc. Tempo inteiroJolera offers MSPs & IT solution providers next-generation managed services enabling them to create world-class experiences for their clients. We are dedicated to innovating the way organizations integrate IT with their business, providing organizations with live actionable insights to help them succeed. Our partners receive award-winning solutions built on...
-
Executive Assistant
3 meses atrás
Porto, Portugal Michael Page Portugal Tempo inteiroExecutive Assistant (m/f)Referencia: JN -******** Adicionado em 27.08.2024 Sobre os nossos clientes Our client is specialized in strategic consulting, financial advisory and tailored asset management services. Descriçao da oferta We are seeking a highly organized and proactive Office Manager /Executive Assistant to support together our Group Operations...
-
Executive Assistant
6 meses atrás
Porto, Portugal Jolera Inc. Tempo inteiroJolera offers MSPs & IT solution providers next-generation managed services enabling them to create world-class experiences for their clients. We are dedicated to innovating the way organizations integrate IT with their business, providing organizations with live actionable insights to help them succeed. Our partners receive award-winning solutions built on...
-
Executive Assistant
4 semanas atrás
Porto, Portugal Michael Page Portugal Tempo inteiroOur client is specialized in strategic consulting, financial advisory and tailored asset management services. We are seeking a highly organized and proactive Office Manager /Executive Assistant to support together our Group Operations Center and our Executives located abroad. Description Executive Assistant Provide high-level administrative support to senior...
-
Senior Personal Affairs Coordinator
3 semanas atrás
Porto, Porto, Portugal Michael Page Tempo inteiroExecutive Personal AssistantAbout our clientOur client is a successful entrepreneur family that owns a group of companies. They are seeking an Executive Personal Assistant to support their daily life and corporate activities.ResponsibilitiesThe selected candidate will be responsible for:Personal and Family Support:Manage the client's personal agenda and...
-
Executive Assistant
2 meses atrás
Porto, Portugal Michael Page Tempo inteiroSobre o nosso clienteOur client is a leading multinational company in its sector that is looking for an Executive Assistant to support the Managing Director and an International Director.DescriçãoSchedule and coordinate meetings, appointments, and events.Ensure appointments are prioritized and that there is sufficient time allocated for each...
-
Executive Assistant
2 meses atrás
Porto, Portugal Michael Page Tempo inteiroSobre o nosso cliente Our client is a leading multinational company in its sector that is looking for an Executive Assistant to support the Managing Director and an International Director.Descrição Schedule and coordinate meetings, appointments, and events.Ensure appointments are prioritized and that there is sufficient time allocated for each...
-
Executive Assistant
6 meses atrás
Porto, Portugal Universal Kraft Tempo inteiroThe Universal Group has been developing several projects related to renewable energies and is looking for a Personal Assistant for the Portuguese Office to work closely with senior management and executive staff. **REQUIREMENTS**: - College Educated preferential - At least 2-3 years’ Professional Experience; - Resident in Porto Area PROFILE: -...
-
Executive Assistant
2 meses atrás
Porto, Portugal Universal Kraft Tempo inteiroUniversal Kraft has been developing several projects related to renewable energies and is looking for a highly qualified and detail-orientated Executive Assistant to support our Administration team in the Portugal office.As an Executive Assistant, you will provide high-level administrative support to the team and contribute to the overall success of our...