Office Support Specialist
3 semanas atrás
Role Overview
The Office Assistant will be part of a vibrant team supporting the Lisbon office, collaborating closely with colleagues to manage and enhance our workspace, fostering a stimulating environment.
Key Responsibilities
- Assist in daily office operations, including answering calls, responding to emails, and managing correspondence.
- Coordinate meetings, appointments, events, and travel arrangements for staff members.
- Prepare and distribute memos, reports, and presentations as needed.
- Monitor and replenish office supplies and equipment as needed.
- Ensure the office environment is clean, organised, and conducive to productivity.
- Liaise with building management and vendors for maintenance and repairs.
- Provide administrative support to senior management, including calendar management and expense tracking.
- Assist in special projects and initiatives as assigned.
- Ensure confidential and sensitive information is treated in the strictest confidence.
Requirements
- Proven experience as an office assistant, administrative assistant, or similar role.
- Knowledge of office management systems and procedures.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Experience in a financial services firm or related industry is a plus.
- Excellent organisational and time management skills.
- Strong written and verbal communication skills (both Portuguese and English).
- Attention to detail and problem-solving abilities.
- Ability to work independently and prioritise tasks effectively.
- Discretion and confidentiality in handling sensitive information.
What We Offer
- This role provides an exciting opportunity to learn about the processes at Aptia Group, whilst allowing you to grow and develop your knowledge while working closely with expert colleagues.
- Benefit from the support of exceptional Learning and Development tools as well as training and peer mentoring.
- A flexible work environment as our company strongly values work-life balance.
- Competitive salary & discretionary bonus.
- Meal allowance.
- Private medical Insurance, single cover with option to add dependents.
- Pension scheme and life assurance.
- Complimentary coffee and fresh fruit in the office.
- A dynamic workplace and team, with fresh perspectives, innovative thinking and passion for success.
- Joining our team means being part of a vibrant community where collaboration thrives and there are abundant opportunities to grow.
- A group committed to Diversity, Equity, and Inclusion, which embraces and respects differences, because it recognises that only a diverse and inclusive environment creates the conditions to be prepared for a constantly changing world.
- Office centrally located and equipped with modern amenities.
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