Highly Experienced Executive Assistant

Há 1 mês


Faro, Portugal Luxury Assets Tempo inteiro

Job Overview
Luxury Assets is seeking a highly experienced and skilled Travelling EA/ Chief of Staff to provide exceptional support to our CEO in all aspects of his life, including business and personal matters. The ideal candidate will have a minimum of 5 years' experience in a similar role, with extensive travel experience and strong IT skills in MS & Apple, Excel, and Word.

Key Responsibilities
Act as the main point of contact across several companies and act as a gatekeeper
Communicate between the business, the CEO's travel team, and organization
Manage the CEO's diary and provide daily support (reminders, etc.)
Organize and book all travel (private and commercial) and accommodation (usually well in advance)
Manage the CEO's inbox and respond quickly to emails
Conduct research and create presentations and reports
Introduce business-structured processes and standards if needed
Prepare for and attend meetings (representing the CEO if needed)
Travel with the CEO and his team
Manage and update social media accounts
Organize and attend large events (which include celebrity guests)
Ensure accommodation is to required standards (fresh flowers, snacks, drinks, etc.)
Deal with personal requests (personal shopping, gifts, etc.)

Requirements
Minimum of 5 years' experience as EA/ Chief of Staff with travel or in a similarly demanding role
Fluency in English essential; other European languages a benefit (Spanish/Dutch/German) and/or Mandarin
Strong IT skills in MS & Apple, Excel, and Word
Free to travel extensively and over several weeks
Experienced in organizing events
Experienced in Photoshop/Illustrator/Canva and managing social media ideally
Able to deal with press media is an advantage (including TV appearances)


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