Senior Office Coordinator

4 semanas atrás


Lisboa, Lisboa, Portugal SWORD Health, Inc Tempo inteiro
Administrative Operations Manager

Sword Health is pioneering a pain-free world through technology and people. As an Administrative Operations Manager, you will be instrumental in supporting our leadership team and ensuring the smooth operation of our Lisbon office.

  • Manage comprehensive office services, including reception, shipping, and mail, as well as kitchen upkeep and supplies.
  • Oversee office maintenance and liaise with property management, safety/security, and vendors to ensure a well-stocked, clean, and functional workspace.
  • Act as the primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands.

Leadership Support

  • Coordinate and manage the calendars of leadership team members, including scheduling meetings, appointments, and conference calls.
  • Provide executive assistant support, including arranging travel accommodations, itineraries, and logistics.
  • Request meeting agendas, briefing materials, and necessary documentation for leadership team engagements.
  • Ensure strict confidentiality at all times.

Requirements

  • Availability to work at the Lisbon office 5 days a week.
  • 3+ years of experience as an Executive Assistant and/or Office Manager.
  • Strong verbal and written communication skills in both Portuguese and English.
  • Proficiency with office management and meeting scheduling software, including Google Calendar, Gmail, and Zoom.

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