Highly Skilled Personal Assistant for Executive Family

Há 2 dias


Porto, Porto, Portugal Michael Page Tempo inteiro

Sought after for their exceptional organizational abilities, a diligent and resourceful Personal Assistant is required to support the daily life of a successful multicultural entrepreneur family.

The ideal candidate will be responsible for:

Personal and Family Support:

  • Managing the personal agenda and optimizing time management
  • Coordinating travel arrangements
  • Handling email and WhatsApp communications
  • Overseeing the main and secondary residences in Portugal
  • Stock taking, inventory, online and offline shopping
  • Party, event, and holiday management
  • Family activities planning (after school activities, pickups, drop-offs, hobbies, engagements)
  • Taking care of personal finances (payments, tracking)
  • Managing the house staff (on payroll, liaising with HR/accounting provider) and service providers (garden, pool, etc.)
  • Taking care of the physical and digital archive and ensuring all paperwork and administrative tasks are completed
  • Insurances (sourcing, tracking, annual renewals)

Executive and Corporate Support:

  • Managing agendas, planning meetings
  • Professional travel arrangements
  • Events and inherent logistics
  • Professional email and WhatsApp communications
  • Preparing and organizing reports, meeting notes, and presentations
  • Conducting research and gathering information as needed
  • Working closely with other departments, executives, and other executive assistants to optimize the impact of the founders' involvement in the business
  • Supporting public speaking engagements, interviews, social media events, and seminars

The selected candidate should have:

Ideal Profile:

  • Bachelor's degree in Business Administration or Executive Assistantship or relevant field
  • Minimum seven years of proven experience in similar roles, such as assistant to CEOs or C-Suite executives, personal assistant, family assistant, family office assistant
  • Excellent and impeccable oral and written skills in English
  • Good oral and written skills in Portuguese
  • Knowledge of Korean or French will be considered highly valuable
  • Outstanding organizational skills
  • Detailed and solutions-oriented
  • Solid knowledge of MS Office, including Excel
  • Ability to work in a very autonomous way, flexible, and adaptable
  • Proactive and does not take a 'no' for an answer
  • Multicultural background and/or interest in different cultures
  • Excellent listening skills
  • Driving license

This opportunity offers:

Vantagens:

  • The possibility to work with a successful and inspirational business family
  • Hybrid position: three days on-site (minimum required) and two at home possible (but not mandatory)
  • Competitive compensation package
  • Great opportunity for your professional and personal development

The estimated salary for this position is €80,000 - €100,000 per annum, depending on qualifications and experience.



  • Porto, Porto, Portugal Michael Page Tempo inteiro

    Executive Personal AssistantAbout our clientOur client is a successful entrepreneur family that owns a group of companies. They are seeking an Executive Personal Assistant to support their daily life and corporate activities.ResponsibilitiesThe selected candidate will be responsible for:Personal and Family Support:Manage the client's personal agenda and...


  • Porto, Porto, Portugal SWORD Health, Inc Tempo inteiro

    At SWORD Health, Inc., we are seeking a highly skilled Executive and Personal Assistant to join our team. This is an exceptional opportunity for an organized and proactive individual to provide executive support to our leadership team members.About the RoleThe Executive and Personal Assistant will be responsible for managing the calendars, travel...


  • Porto, Porto, Portugal Natixis in Portugal Tempo inteiro

    Job Title: Senior Executive AssistantWe are seeking a highly skilled and proactive Senior Executive Assistant to provide exceptional support to our Chief Operating Officer (COO) within our Corporate and Investment Banking perimeter.The ideal candidate will possess excellent organizational skills, a high level of discretion, and the ability to work...


  • Porto, Porto, Portugal Nexar Tempo inteiro

    We are seeking a highly organized and proactive Executive Assistant to support our CEO in New York. This role is designed for a driven and versatile professional who will be responsible for a wide range of tasks to ensure smooth and effective daily operations for our CEO.The ideal candidate is an innate problem-solver with proven experience in...

  • Executive Support Specialist

    4 semanas atrás


    Porto, Porto, Portugal Jolera Inc. Tempo inteiro

    Executive Assistant Job DescriptionJolera Inc. is a leading provider of next-generation managed services, empowering IT solution providers to deliver world-class experiences to their clients. We are dedicated to innovating the way organizations integrate IT with their business, providing actionable insights to drive success.Job SummaryThe Executive Assistant...


  • Porto, Porto, Portugal AxiansPT Tempo inteiro

    About AxiansPTAxiansPT is a company that prioritizes collaboration, inclusivity, and environmental responsibility. We foster a culture of proximity and care about the well-being of our employees and the environment.Stable Career OpportunitiesWe offer a stable professional career for those who join our projects. Working with AxiansPT becomes an asset for...


  • Porto, Porto, Portugal Michael Page Tempo inteiro

    Job DescriptionOur client is a multinational Business Services Company seeking a highly organized and detail-oriented Junior Executive Assistant to support the CEO and EMEA team.Key ResponsibilitiesSchedule and coordinate meetings, appointments, and eventsEnsure appointments are prioritized and sufficient time is allocated for each activityAnswer and direct...


  • Porto, Porto, Portugal Michael Page Tempo inteiro

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Assistant to support our CEO in a fast-paced environment. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to work effectively under pressure.Key Responsibilities* Schedule and coordinate meetings, appointments, and events*...

  • Executive Support Specialist

    4 semanas atrás


    Porto, Porto, Portugal Nexar Tempo inteiro

    We are seeking a highly organized and proactive Executive Support Specialist to provide exceptional support to our New York-based CEO. This role involves managing communications, coordinating cross-functional projects, and ensuring smooth daily operations. The ideal candidate is a skilled problem-solver with experience in executive-level support, strong...

  • Executive Support Specialist

    3 semanas atrás


    Porto, Porto, Portugal Natixis In Portugal Tempo inteiro

    Job DescriptionWe are seeking a highly skilled and proactive executive assistant to provide top-notch support to the COO within the Corporate and Investment Banking perimeter.Main Responsibilities• Manage the relationship between a manager and teams, ensuring seamless dissemination of information.• Carry out typical assistant missions, including complex...


  • Porto, Porto, Portugal Cross Border Talents Tempo inteiro

    About the {title} RoleWe are seeking a highly skilled {title} to join our team at {company}. As a {title}, you will be responsible for {description}.Key Responsibilities{responsibility1}{responsibility2}{responsibility3}

  • Executive Assistant

    Há 4 dias


    Porto, Porto, Portugal Natixis In Portugal Tempo inteiro

    Job OverviewNatixis in Portugal is seeking an experienced Executive Assistant to provide high-level support to the Chief Operating Officer (COO) within the Corporate and Investment Banking perimeter.


  • Porto, Porto, Portugal Altar Tempo inteiro

    Company Overview: At Altar, we are a team of highly skilled innovators working on multiple products across various industries. We help entrepreneurs and business leaders build innovative products that transform their industries, from early-stage MVPs to disruptive satellite products.

  • Executive Support Specialist

    4 semanas atrás


    Porto, Porto, Portugal Nexar Tempo inteiro

    Job DescriptionWe are seeking a highly organized and proactive Executive Support Specialist to join our team. The ideal candidate will be responsible for providing administrative support to our CEO, ensuring smooth and effective daily operations.Key Responsibilities:Act as the primary point of contact between the CEO and internal/external stakeholdersManage...


  • Porto, Porto, Portugal Capgemini Tempo inteiro

    Company OverviewVortex-CoLab is a collaborative laboratory that brings together academia and industry partners in an innovation framework to drive technology transfer in cyber-physical systems and cybersecurity.Salary: EU Salary Range: 35,000 EUR – 42,000 EUR(salary range can change if hired at a different level)Job DescriptionWe are seeking a highly...

  • Executive Support Specialist

    4 semanas atrás


    Porto, Porto, Portugal Nexar Tempo inteiro

    Executive Support SpecialistWe are seeking a highly organized and proactive Executive Support Specialist to support our CEO in New York. This role is designed for a driven and versatile professional who will be responsible for a wide range of tasks to ensure smooth and effective daily operations for our CEO. The ideal candidate is an innate problem-solver...


  • Porto, Porto, Portugal Universal Portugal Sgps Lda Tempo inteiro

    Job DescriptionUniversal Portugal Sgps Lda is seeking a highly skilled Executive Assistant to join our Administration team in the Portugal office. As an Executive Assistant, you will provide high-level administrative support and contribute to the overall success of our organization.About UsWe are a young and motivated team dedicated to developing projects...


  • Porto, Porto, Portugal Alter Solutions Group Tempo inteiro

    About the RoleWe are seeking a highly skilled Performance Optimization Expert to join our team at Alter Solutions Group. In this role, you will play a key part in driving performance and optimization efforts for our development teams.Your ResponsibilitiesProvide direct or consultative expertise to development teams on performance engineering.Drive...


  • Porto, Porto, Portugal Five9 Tempo inteiro

    Job Description:We are seeking a highly skilled Senior Network Engineer to join our team at Five9, a leading provider of cloud contact center software.About Us:Five9 is a dynamic and growing company that brings the power of cloud innovation to customers worldwide. We celebrate diversity and foster an inclusive environment, empowering our employees to be...

  • Executive Support Specialist

    4 semanas atrás


    Porto, Porto, Portugal Jones Lang Lasalle Tempo inteiro

    Job Overview: We are seeking a highly organized and professional Administrative Assistant to provide comprehensive support to senior-level executives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:Prepare and edit correspondence, presentations,...