Highly Skilled Personal Assistant for Executive Family
Há 2 dias
Sought after for their exceptional organizational abilities, a diligent and resourceful Personal Assistant is required to support the daily life of a successful multicultural entrepreneur family.
The ideal candidate will be responsible for:
Personal and Family Support:
- Managing the personal agenda and optimizing time management
- Coordinating travel arrangements
- Handling email and WhatsApp communications
- Overseeing the main and secondary residences in Portugal
- Stock taking, inventory, online and offline shopping
- Party, event, and holiday management
- Family activities planning (after school activities, pickups, drop-offs, hobbies, engagements)
- Taking care of personal finances (payments, tracking)
- Managing the house staff (on payroll, liaising with HR/accounting provider) and service providers (garden, pool, etc.)
- Taking care of the physical and digital archive and ensuring all paperwork and administrative tasks are completed
- Insurances (sourcing, tracking, annual renewals)
Executive and Corporate Support:
- Managing agendas, planning meetings
- Professional travel arrangements
- Events and inherent logistics
- Professional email and WhatsApp communications
- Preparing and organizing reports, meeting notes, and presentations
- Conducting research and gathering information as needed
- Working closely with other departments, executives, and other executive assistants to optimize the impact of the founders' involvement in the business
- Supporting public speaking engagements, interviews, social media events, and seminars
The selected candidate should have:
Ideal Profile:
- Bachelor's degree in Business Administration or Executive Assistantship or relevant field
- Minimum seven years of proven experience in similar roles, such as assistant to CEOs or C-Suite executives, personal assistant, family assistant, family office assistant
- Excellent and impeccable oral and written skills in English
- Good oral and written skills in Portuguese
- Knowledge of Korean or French will be considered highly valuable
- Outstanding organizational skills
- Detailed and solutions-oriented
- Solid knowledge of MS Office, including Excel
- Ability to work in a very autonomous way, flexible, and adaptable
- Proactive and does not take a 'no' for an answer
- Multicultural background and/or interest in different cultures
- Excellent listening skills
- Driving license
This opportunity offers:
Vantagens:
- The possibility to work with a successful and inspirational business family
- Hybrid position: three days on-site (minimum required) and two at home possible (but not mandatory)
- Competitive compensation package
- Great opportunity for your professional and personal development
The estimated salary for this position is €80,000 - €100,000 per annum, depending on qualifications and experience.
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