Business Support Coordinator

2 semanas atrás

Lisboa, Lisboa, Portugal Lightsource BP Tempo inteiro

Job Title:
Business Support Coordinator

Location:
Lisbon

About Lightsource bp
Lightsource bp is a global leader in the development and management of solar energy projects.

We are a 50:50 joint venture with bp with a mission to help drive the world's transition to low carbon energy.

With solar set to increase tenfold in the next 20 years, we are well-positioned to capitalize on this growth.

By joining the Lightsource bp team, you will 'be the change' on the world's energy transition to a more sustainable future.

We pride ourselves on our entrepreneurial spirit as we continue to push the boundaries of an ever-changing energy landscape.

By choosing a career with us, you can expect a challenging and fulfilling role surrounded by people who are passionate and have brilliant ideas about sustainable technology, innovation and making the world a better place.


What You'll do (the role)

Summary - Purpose of the role:
The Business Support Coordinator provides essential support to the Portuguese team, coordinating meetings, managing databases, and handling secretarial tasks. This role requires strong software skills, excellent communication, and a minimum of two years' experience. A team player with a flexible attitude, fluency in Portuguese and English is essential.

Duties and Responsibilities

  • Diary assistance to the office and team members of the Portuguese Office;
  • Ccoordinating meeting requests and associated meeting rooms, managing conference and projector requests for the whole Portuguese team members.
  • Data verification, maintaining and updating databases including uploading information for new sites coming into the Portuguese Development team and updating information for existing sites;
  • Drafting correspondence to clients and filing copies;
  • Taking meeting minutes and distributing accordingly;
  • Preparing PowerPoint presentations when requested for the development projects;
  • Phone communication with landlords and ensuring a professional manner is maintained at all times;
  • Tracking documents and chasing for information where required;
  • General administration assistance to the Portuguese office and team as required including printing documents, getting signatures from directors, binding, filing, updating records & other secretarial requirements;
  • Providing office administration support and perform reception duties when necessary;
  • Welcoming business guests at the office;
  • Office manager duties for the Portuguese office.

Who we're looking for

Knowledge

  • Ability to work with variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.

Experience & Personal/Work Skills

  • At least 2 years' experience in a similar role is essential.
  • Previous Customer Relationship Manager (CRM database) and SharePoint experience is beneficial but not essential as training will be provided
  • Flexible & "can do" attitude
  • Always meets clients in a professional manor with a smile on his/her face
  • Team player
  • Good communication skills and immaculate spelling and grammar
  • Organised and detail orientated with the ability to prioritize
  • Fluent in Portuguese and English

Why you'll want to work for us


Our company is a place where you can be yourself and grow; a place where your ideas and opinions matter.


Be you
We pride ourselves on being an inclusive community, where every individual is valued and treated with respect.

Be responsible
Our culture is driven by our core values. From operating safely to ensuring our solar projects are responsible and promote biodiversity.

Be recognized


Alongside a competitive salary, we offer a variety of benefits including annual bonus, retention bank, health insurance, pension and other local benefits.


Be inspired


Beyond your day-to-day working life at Lightsource bp, there's a variety of initiatives that will contribute to your own personal development.

Initiatives to get involved with including our charitable causes, supporting our solar honey project or our sustainability initiatives.

Our Core Values
Lightsource bp truly cares about creating a sustainable future through safe, responsible and meaningful low carbon energy projects. Our core values of Safety, Integrity, Respect, Sustainability and Drive are the guiding principles for everything we do.

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