Administrative Support Assistant

1 semana atrás

Lisboa, Lisboa, Portugal Galp Tempo inteiro

Galp is an energy company committed to develop efficient and sustainable solutions in its operations and in the integrated offers provided to its clients.

We create simple, flexible and competitive solutions for the energy and mobility needs of both industrial and individual consumers. Our portfolio includes multiple types of energy - from renewable electricity to natural gas and liquid fuels.


We contribute to the economic development of the 10 contries in which we operate and to the social progress of our host communities.

We are, therefore, leaders in our sector in the main sustainability indexes worldwide. We are 4 geographies, 49 nationalities and more than 6.000 experiences waiting to be shared.

We are looking for people with strength, passion, determination and vision to be part of our growth. Will you accept the challenge?

Let ́s Regenerate the Future Together

Administrative Support Assistant

Misson:


We are looking for an administrative support assistant to help keeping our Renewable and New Businesses Business Unit operations running efficiently you will be the supportive force behind our people, so we are looking for a problem solver who has excellent communication skills and impeccable attention for detail.


What you'll do:

  • Contribute to the mission of the Renewable and New Businesses Business Unit with a focus on supporting all our people in administrative, operational and daytoday tasks.
  • Provide high end administrative support to the BU Directors and their Management Team, optimizing business operations and overseeing office supplies, equipment, and processes.
  • Ensure successful workflows, schedules, communications, and office environment on a daily basis.
  • Assist all our people with coordination of schedules, appointments, daily operations tasks and travel arrangements.
  • Plan, organize, and schedule company meetings in the office, offsite, and via videoconference.
  • Determine which issues require immediate attention, and communicate to leadership any deviations from standard operating procedures.
  • Establish and maintain recordkeeping system for files, contacts, and employee directory.
  • Oversee office equipment and supplies, and initiate requisitions to replenish inventory.
  • Assist newcomers with onboarding.

What you'll need:

  • Full education (12th year), preferably professional degree on administrative support/secretary
  • Good English level is a plus, and a basic level of Spanish would be great
  • Solid knowledge of Excel, Word, PowerPoint, Teams, Outlook and generic Microsoft tools:
  • Willing to learn and a fast learner
  • Concern for the accuracy and reliability of information and compliance with deadlines
  • High orientation for planning, organization and priorities management
  • Empathy, sympathy and team spirit
  • Discretion and trustworthy
  • Previous experience in a similar role desirable but not essential.
April 5th, 2023

_Diversity Commitment_

  • At Galp, we promote equality of opportunity and treatment of people regardless of gender, age, religion or belief, different capabilities, sexual orientation, political ideology, race or ethnicity. We believe that diversity creates value and strengthens the Group ́s relationships and culture._

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