Executive Assistant for E-commerce

1 semana atrás

Lisboa, Lisboa, Portugal JTree Management Tempo inteiro
Join Our Growing Team


Are you a highly organized, process-driven individual with a knack for managing operations seamlessly? We're looking for an Executive Assistant with strong attention to detail and exceptional organizational skills to play a crucial part in our e-commerce store.

We value self-starters who take initiative and can work independently, bringing forward solutions and improvements. Do not worry if you do not have much e-commerce experience, we can teach you most of the stuff.

Key Responsibilities:

Process & Operations Management:

  • Develop and optimize various processes for our ecommerce platform, ensuring efficiency and effectiveness in daily operations.
  • Oversee and manage the seamless operation of online systems, focusing on inventory management, data accuracy, and order processing.
  • Implement strategies to streamline workflows and reduce operational inefficiencies.

General E-Commerce Management & Reporting:

  • Regularly monitor and manage the ecommerce platform, ensuring all functionalities are working optimally.
  • Keep all reports related to sales, customer interactions, inventory, and other key metrics up to date and accurate.
  • Analyze reports to identify trends, areas for improvement, and opportunities for growth.

Platform and Integration Management:

  • Oversee the integration of various tools and platforms used in the ecommerce process, such as payment gateways, CRM systems, and shipping services.
  • Ensure smooth functionality across different platforms and troubleshoot any issues that arise.
  • Stay informed about new ecommerce tools and technologies that could improve our platform's performance.

Administrative Support and Coordination:

  • Provide direct administrative support to the management, including scheduling, correspondence, and document management.
  • Organize and maintain digital files and records related to ecommerce operations for easy access and reference.

What We Offer:

  • Opportunity to work with a fastgrowing ecommerce brand and an entrepreneur with diverse interests.
  • Remote work flexibility, but we require you to come to our office in Saldanha from time to time
  • A collaborative and openminded work environment, promoting growth and learning.
  • At least 2 years of experience as an Executive Assistant, Virtual Assistant, or similar role.
  • Exceptional organizational skills and attention to detail.
  • Trustworthy with sensitive information and able to maintain confidentiality.
  • Growth mindset, curious, and open to learning new things.
  • Excellent written and verbal communication skills in English.
  • Familiarity with AI tools like ChatGPT. Open to adopting new nocode solutions and modern cloud apps.
  • Experience with tools like Shopify, Shipstation, Gorgias, and GMC is a plus.

Job Types:
Contract, Full-time

Salary: 10.00€ € per hour

Expected hours: 40 per week

Ability to commute/relocate:

  • Lisboa, Distrito de Lisboa: Reliably commute or planning to relocate before starting work (preferred)

Experience:

- executive assistant: 2 years (preferred)

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