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Share Service Professional- Spt

3 meses atrás

Porto, Porto, Portugal Sysmex Corporation Tempo inteiro

We are seeking a Share Service Professional to join our rapidly growing in vitro diagnostics company, a leader in the industry for the past 15 years.

This is a unique opportunity for an expert in your field to advance your career with our Iberia Diagnostics Business Unit.

You will support our operations in the Oporto region in a temporary capacity.

In this role you will:
Office Management * Person in charge of managing office requests/incidents * Organize the messengers. * Answer and forward phone calls. * Classifiy and distribute mails * Organize meetings and management of databases. * Transportation and accommodation reservations. * Organization of company events or conferences. * Order stationery and furniture. * Respond to correspondence, complaints and queries. * Prepare letters, presentations and reports. * Employee Asset Management (employee cars,phones, etc...) * quarterly assets validation (phone lines, employee cars, etc.) * Manage incidents with Shared Services, such as Jira

Travel Agent * Kowledge of Concur tool, providing support to the users (incidents management, Travelreservations, reports, etc) * Coordinate with Concur support * Coordinate transportation, accommodations, tours and activities related to the travel ofcompany employees, especially in the case of projects (events, etc.).

* Handles eventual travel incidents, conflicts, complaints, cancellations and refunds.

* Complements the management of the travel agency by ensuring its alignment with theestablished policy and control of travel management.

* Monitoring of internal policy, budget control and management indicators. * Invoice reports * Trip reports
Purchase Management * Manage the purchasing process * Purchase orders Requisition Management trough SAP 4/Hana
  • Resolve incidents that usersof the tool may have
  • Manage purchasing reports (purchase volume, savings volume) Categorize vendors
  • Validations & Homologation
  • Monitoring and updating the Quality process
Administrative professional training or equivalent experience in this field Fluent English and native PortugueseComputer skills: proficiency in the Office Package, as well as other corporate tools (sharepoint, Yammer, etc.)3-5 years working in a service or administrative department with flexible responsibilitiesProfessional experience for the positionAccustomed to data processing
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