Executive Business Administrator

1 semana atrás

Lisboa, Lisboa, Portugal EGOR Tempo inteiro
One of our clients is looking for an Executive Assistant.

As an Executive Assistant within the CSA Global Delivery team, you will work closely with the Time Zone Lead(s), Business Manager, Business Support, and Leadership Team (LT) members.

Your role will encompass a variety of complex administrative functions for all levels of management.

This includes managing calendars, coordinating travel arrangements, processing business expenses, and assisting with various other business support needs, including supporting our external partner program.

Key Responsibilities

Perform a variety of complex administrative functions for all levels of managemente;
Provide support to domain-wide communications efforts (Teams postings, PowerPoint creation, etc.);
Travel Management - proactively plan, coordinate and manage domestic and international travel arrangements;
Close cooperation and partnership with the Time Zone Lead(s), Business Manager, Business Support, and LT members on various projects and initiatives;

Assist with planning and managing logistics for team meetings such as All Hands, staff meeting, morale events, team off sites, etc.

;
Calendar Management ? proactively maintain online calendar details for key business rhythms, e.g., people calendar, awards, etc.;
Management of ad-hoc projects, reports and processes as needed;
Create and maintain relevant security groups and distribution lists;
Manage business expenses.

Work Hours

Full time, 40 hours a week, working from 9 to 6 (lunchbreak included).

Candidate Requirements

3-5 years of work experience as an administrative assistant/coordinator;
Proven, outstanding written and oral communication skills;
Excellent organizational and interpersonal skills are required;
Able to work well under pressure and within short time constraints;
Ability to prioritize work and complete projects on time, demonstrate drive and initiative, maintain confidentiality of information;
Ability to pay close attention to detail and able to monitor complex plans and schedules and react with appropriate urgency to situations and events that require quick response or turn around;
Experience supporting large organizations with multiple teams;
Growth Mindset, able to thrive and contribute in a changing environment;
Proficiency with Microsoft Productivity Suite (Outlook, Excel, Teams, Word, Power Point, OneNote, SharePoint);

Preferable knowledge in internal applications including Employee Central, HR Insights Catalog, iCIMS, MyOrder, IDWeb, MS Space and expense and travel tools.


Our Benefits:
Salary 2500? meal allowance 5,12?;
Remote;
Opportunity to work in a multicultural environment.

Synchro Outsourcing by Egor - Lisboa

Clique aqui para se candidatar:
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