Finance & HR Manager

2 semanas atrás

Braga, Portugal Sybilion Tempo inteiro

About us: Sybilion builds AI-driven market forecasting for process industries (chemicals, packaging, pulp & paper, textiles, broader manufacturing). We help procurement, supply-chain, and commercial teams make confident buy/sell decisions with clear, defensible signals. Role Summary You will oversee financial control, reporting, and operational administration for a fast-scaling data and AI company. You ensure accurate financial visibility, process discipline, and a frictionless internal environment for the team. Key Responsibilities: Finance Management Monitor and analyse company spendings; categorize all transactions by cost centers and item type. Build and maintain a granular expense mapping system across tools, suppliers, and projects. Prepare monthly and quarterly investor reports (P&L summary, cash runway, key metrics). Support management with forecasting and budget planning. Liaise with accountants, auditors, and tax advisors to ensure compliance and timely filings. Manage invoices, payments, reimbursements, and contract renewals. Create simple dashboards for spend, commitments, and liquidity status. HR & Office Management Establish and maintain structured internal processes for purchasing, time tracking, and general administration. Define and enforce approval workflows for staff requests, orders, absences, and reimbursements. Oversee and execute all company orders and purchases (hardware, software, travel, supplies). Maintain accurate employee records, contracts, working hours, and vacation balances. Support recruitment coordination, onboarding, and offboarding (accounts, hardware, access rights, introductions). Manage office logistics, utilities, and workplace organization to ensure a functional, professional environment. Maintain and update inventory of company devices, licenses, and subscriptions. Serve as first point of contact for employees on HR and administrative matters. Coordinate internal events, travel, and meeting logistics. Liaise with external partners such as accountants, landlords, and HR service providers to ensure operational continuity. Reporting & Systems Set up and maintain structured internal filing, procurement, and documentation processes. Ensure smooth data flow between finance tools (banking, accounting, payroll, reporting). Track and summarize recurring spend by department and recommend optimizations. Collaborate with the leadership team on improving financial visibility and spend efficiency. Qualifications 3+ years of experience in finance, operations, or office management. Proficient in financial reporting tools (Excel, Notion, or equivalent). Strong organizational and process design skills. Detail-oriented with a high sense of accountability and discretion. Comfortable working in a fast-moving startup environment. Reports directly to our Founders.

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