Accounts Payable and T&E Associate

Position Overview

The Accounts Payable and T\u00c6 Associate oversees vendor invoices and employee travel and expense reimbursements. The position also implies keeping the vendor accounts cleared, solving queries from vendors and Business Units, supporting employees on claims and expenses reports, as well as managing several reports and audits.The AP Senior is expected to act as a role model, offer support to other team members and take ownership of more complex tasks.

Key Responsibilities

• 
  
• Process all vendor invoices, as well as intercompany
  
• Maintain vendor accounts cleared and perform reconciliations according to vendor statements
  
• Work with Business Units to solve issues and vendor queries
  
• Keep track of invoices blocked for payment and proactively participate in solving pending issues
  
• Check payment proposals reports
  
• Provide support to our end users, in questions related to expense submission, reimbursement process and system-related issues, over the phone and by email
  
• Manage Travel & Expense system including administrative and maintenance tasks
  
• Manage the administration and user support for our corporate card program, ensuring timely card issuance, monitoring, and cancellation as per company policies
  
• Develop and maintain documentation regarding training materials, work instructions and standard operating procedures
  
• Liaise with internal and/or external auditors to provide documentation as required
  
• Audit expense reports in accordance with company policy
  
• Maintain standards of confidentiality with respect to all matters and documents
  
• Give training to new joiners
  
• Mentoring to junior team members
  

Skills & Experience

• 
  
• Good communication skills
  
• Good Leadership skills
  
• Role Model Behaviour
  
• Strong teamwork ability
  
• Attention to detail
  
• Problem solving mindset
  
• Proactivity
  
• Solid experience with SAP
  
• Excel knowledge
  
• At least 2-3 year experience in similar job (in shared services environment preferably)
  

Qualifications/Education

Recognized Finance qualifications preferred

Principal Contacts & Purpose of Contact

• 
  
• Business Units: answer several queries, information exchange, update data and posting instructions, guarantee business continuancy.
  
• Financial Controllers: information exchange and request approvals to proceed with clearings/write off.
  
• Other teams in GBS: collaboration in continuous improvement projects and other subjects, according to business needs.
  

Languages

• 
  
• Speaking: Yes English and Portuguese
  
• Writing/Reading: Yes English and Portuguese
  
• *other languages can be a plus
  

Working Conditions

Hybrid work model, once a week in the office in Lisbon

Our ambitions will bring the very best out in you. You’ll be pushed to aim higher and really own your work. You’ll be encouraged and supported to make things happen, too. It can be challenging. But, as the progress you make will help improve the lives of millions, it’ll be worth it. This is stepping up to a challenge. This is work that’ll move you. #LI-CM1 #LI-Hybrid

Equal opportunities

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

Notice to Agency and Search Firm Representatives

Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Already a Convatec employee?

If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View \"Convatec Internal Career Site - Find Jobs\". Thank you

About Convatec

Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of ch