Executive Assistant

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C&C Search is currently recruiting an Executive Assistant/Personal Assistant for a HNWI based in Lisbon.

This is a rare opportunity to join a HNWI within a financial services business to support with both business and private interests in a dynamic, fast-paced environment where discretion, professionalism, and efficiency are key.

About the role and company you’d be working for

Position: Executive Assistant/Personal Assistant

Hybrid Set-Up: Based in the Lisbon office working 3 days in the office and 2 days from home

Benefits: Competitive package including private healthcare, bonus scheme, pension, life insurance and meal vouchers

Size of Company: Global financial services firm

Company Culture and Why You’ll Love Working There: You’ll be joining a purpose-driven, high-performing organisation that combines global scale with an entrepreneurial mindset. The culture is professional excellence alongside collaboration, integrity, and mutual respect. The team values proactive problem-solvers who deliver exceptional standards and take pride in ensuring smooth, efficient operations across time zones.

Key Responsibilities for this Executive Assistant/Personal Assistant position

• Provide comprehensive executive and personal assistance to a senior leader, ensuring absolute discretion and professionalism.
• Manage an ever-changing diary with complex international schedules, travel planning, and meeting coordination across multiple time zones.
• Act as the liaison between the senior executive and global teams, ensuring smooth communication and prioritisation of business needs.
• Coordinate global travel arrangements, itineraries, and logistics with meticulous attention to detail.
• Plan and execute key meetings and events, including board sessions, investor meetings, and client events.
• Manage communications with CEOs, brokers, and external partners, demonstrating exceptional written and verbal polish.
• Oversee expense management and accurate record-keeping, ensuring compliance with internal processes.
• Collaborate with London-based EA teams to ensure consistent global coordination and support coverage.

Personal Support

• Manage personal diaries, travel, appointments, and household logistics for the executive and family.
• Oversee personal errands, lifestyle coordination, and occasional family-related projects.
• Provide support for household staff and domestic management as required.

What Background and Experience Are They Looking For?

• Degree-level education or equivalent professional qualification.
• Proven track record supporting C-suite or senior executives within financial or professional services.
• Experience in international, fast-paced business environments with a mix of business and personal assistance experience.
• Fluent in Portuguese and English — both written and verbal.
• High levels of confidentiality, professionalism, and discretion.

Personal Qualities

• Polished, confident, and calm under pressure, with a natural ability to build trust at senior levels.
• Exceptionally organised and proactive, able to anticipate needs and manage competing priorities.
• Strong interpersonal and communication skills with a professional yet approachable manner.
• Flexible, dependable, and committed to delivering excellence every time.
• A true team player who enjoys working collaboratively while maintaining autonomy and accountability.

For this role C&C Search is acting as an employment agency.

At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering — across all our recruitment work and our training and development programmes. We foster a culture of inclusion and belonging and partner with clients who share our values. We know that diverse perspectives generate better ideas, stronger businesses, and a fairer society. Together, we can achieve equality for all.