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Senior Buyer
Location: Lisbon- Portugal
DESCRIPTION OF FUNCTION
Procure Project materials/services (Incorporable or Installation aids) as allocated by the Project SCM Manager and ensure the complete & timely delivery of the material & equipment in line with the project requirements, give alarm to all delay & propose recovery plans, ensure the application of the SCM processes, ensure that the expediting and inspection records are kept up to date.
Maintain a single point of contact (SPOC) with the supplier.
KEY RESPONSIBILITIES
Propose the Bidders List based on Company and Subsea 7 approved Suppliers Lists and based on approved SCM strategy within the Project.
Issue RFQ (Request for Quotation) to Bidders using SAP Ariba tool, when applicable
Perform commercial and contractual analysis, schedule evaluation of bids, and incorporate technical evaluation from Engineering, QA, QC & HSE. Finalise the bid summary and make recommendations to the Project SCM Manager for technically acceptable solutions.
Perform commercial negotiation and ensure the best deal for Subsea 7.
Prepare and submit the Supplier Commitment Approval (SCA) for review and approval by the Budget Holder.
Create and get approval of the PR & PO in SAP.
Organise and lead the Kick off Meetings with Vendors, ensuring in particular that instructions related to Vendor documentation and the administration of the Award are clearly explained and understood.
Expedite the supplier documentation and regularly review the status of the SDR (Supplier Documentation Register).
Ensure a close relation with the QC engineer and keep aware of all QC issues and anticipate their consequences on schedule.
Follow up the progress of the manufacturing and keep the Project SCM manager informed of any event that may result in late delivery and prepare a recovery plan.
Review all correspondence and take necessary actions as required.
Keep up to date the log of suppliers technical queries/deviations and expedite their close-out.
Expedite the issue / review and approval of the Supplier documentation.
Process Change Order Request / Change order negotiation and approval.
Ensure and is responsible for the delivery in time, cost and quality of the material, services and documents of the Award.
Ensure all conditions are enforced to issue a release note and trigger the material receipt function in SAP when the release note is issued.
Prepare and issue the shipment documentation to the transit agent. Ensure a close relation with the transit agent to allow the anticipation of the release of the goods.
Check Suppliers invoices and the final account, obtain the corresponding close out certificate from Suppliers.
PROFESSIONAL QUALIFICATIONS & EXPERIENCE
Bachelor's degree in relevant field - preferably Engineering.
Minimum of 5 years proven experience within purchase of technical goods and services in the Oil & Gas industry - preferably EPCI, Civil Works, or other relevant industry.
PERSONAL SKILLS
Fluent in Portuguese and English.
Strong analytical skills.
Creative problem solving - able to suggest and develop new methods and ways of working.
Sound communication skills – able to communicate ideas and results to various stakeholders both in written reports and in meetings, presentations etc.
The ability to work in a team as well as individually with a minimum of supervision.
The ability to organize and prioritize own work and as such have responsibility for discrete work packages ongoing simultaneously.
Understanding of clients' needs and ability to suggest and apply "fit for purpose" solution.
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