Contracts & Payments Administrator

Há 7 dias


Lisboa, Lisboa, Portugal Poseidon Music Ltd Tempo inteiro

.This will be a 100% remote part-time contracting role to start (with the intention of moving to full time employment in Q2 or Q3).
**English fluency required.About UsWe are growing fast and looking for amazing people to join our team and contribute to our growthWorking with us is a chance to help bring some of the world's most cutting-edge music and visual experiences to life, in an unconventional company where we respect skill, determination, creativity and kindness above all.We are driven by:The desire to be the absolute best in our field.A passion to join art that improves people's lives with its audiences.A wish to leave a legacy, and to help others leave theirs.Contracts & Payments Administrator RoleThe Contracts & Payments Administrator would be a part of our Venue Engagement Team and is responsible for managing and administering all aspects of contractual agreements, payment processes, and client support within the organization.
In addition to overseeing contract drafting, review, and compliance, this role provides administrative support to the Venue Engagement team—focusing on client-related tasks, payment coordination, and continuous operational improvements.
The Contracts & Payments Administrator works closely with cross-functional teams such as Finance and Project Management to ensure data integrity, streamline processes, and maintain high standards of customer service.Key Responsibilities1.
Contract Management- Draft, review, and edit standard contracts, service agreements, and amendments in collaboration with internal stakeholders.- Ensure all contracts meet legal, regulatory, and company policy requirements.- Maintain a centralized repository, tracking key terms, milestones, and renewal dates.- Coordinate with other teams to mitigate risk and ensure proper liability coverage.2.
Payments Administration- Oversee invoice and payment processes, ensuring timely and accurate disbursements.- Track payment schedules and provide regular status reports on outstanding payments and cash flow impact.- Reconcile discrepancies and manage vendor inquiries alongside the Accounts Payable/Receivable teams.- Manage venue payment planning for an annual turnover exceeding $10 million, coordinating with the Finance department to ensure all payments are processed accurately and documented.3.
Administrative & Client Support- Provide administrative support to the Venue Engagement team, focusing on managing client-related tasks.- Maintain and update client contact lists to ensure accurate and organized data.- Coordinate client contract renewals, ensuring deadlines are met and documents are processed promptly.- Collaborate with the department administrator to resolve client inquiries efficiently.- Maintain an organized filing system and ensure proper storage of digital documents.4



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