Document Management Team Leader

6 meses atrás

Lisboa, Portugal Airbus Tempo inteiro

We are launching new position in the Airbus GBS

**Responsibilities - your mission**:

- Be part of the recruitment process and team strategy
- Develop the team with on-the-job opportunities, empowerment and upskilling
- Create a wellbeing working atmosphere, and behave in respect with Airbus values
- Organize the team in the most efficient way (e.g, creating focal points by areas and helping pair Seniors and Juniors profiles on the day-to-day activities)
- Provide monthly reports on team progress by creating, analyzing and improving Dashboards
- Conduct meetings with GBS key stakeholders to share key figures, results of the team and improvement actions
- Support and assist the team on management dimensions, e.g. any administrative matters such time mgmt, development plan, training plan, conflict mgmt.
- Collect, propose and implement continuous improvement opportunities
- Build the team spirit (e.g. organize team events, flow down of information)

**Operational Activities**
- Support the Engineering function on the entire E2E process for technical documentation management process, ensuring that all compliant and strict rules are properly followed.
- Deliver on-Time and on-Quality in all steps of the process.
- Guarantee accurate archiving of the documentation and verify Access rules for the Engineering Community.
- Grant support whenever there are manual exceptions to the E2E process (support to manual archiving, as per example).
- The key responsibility (and challenge) will be to identify key business Risks & Ops beyond the formal data status and to restitute these risks & opportunities (R&O) to the engineering internal customer in a concrete manner.
- Support the team to perform deep dives into the processes and promote Lean Methodology for further improvements. Seek for automation opportunities.
- Engineer background and/or Business management school with Finance profile
- Knowledge on digitalisation and automation tools will be a plus
- Talent for agile, reliable and fast data management
- Rigorous on data management, protection policy / confidentiality
- Entrepreneurial mindset : proactively proposing improvement solutions to business, looking at performance / sustainability on short-mid-long term solutions,
- Project management skills : understanding of the overall project management methodology, structured and organized way of working
- Communication skills are key, creating trustful relationship quickly with remote work context
- English is a must, and French, German or Spanish would be a plus
- Full master of Google tools, including coding in Google workspace, as well as Microsoft Excel
- Basic understanding of the aircraft, product and development process is welcome but not mandatory
- Ethics & Compliance adherence is a must, with a clear understanding of rules around data confidentiality, AIRBUS Procurement process, GDPR as examples

**Benefits - what’s in it for you**:

- The chance to work in a multicultural environment.
- The opportunity to grow your skills and capabilities thanks to our Airbus learning offer (digital solutions, classroom sessions, certified training....) and career opportunities across the globe.
- A hybrid working model, allowing you to combine onsite and offsite work.
- A modern office well connected to public transportation.
- A motivated and fun crew to grow and build and shape the GBS together.
- An intense and exciting onboarding experience.
- Work in a balanced environment: Beyond the many benefits offered to its employees, joining Airbus is also the guarantee of a respectable work-life balance. At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

**Company**:
Airbus Portugal SA

**Employment Type**:
Permanent**Experience Level**:
Professional

**Job Family**:
Improvement & Performance Management

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

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