Customer Invoicing Administrator

**Caracterização**

O Grupo Nortempo Lisboa encontra-se a recrutar Customer Invoicing Administrator (M/F) para empresa do sector farmacêutico, situada em Algés.

**Descrição**

JOB DESCRIPTION:
The Customer Invoicing Administrator is responsible for reconciliation, invoicing and related administrative duties for the assigned IWS/MSW customers to facilitate timely customer invoicing and to ensure that costs for delivered services (Treatment, Transport, other) are registered on SAP to assist in prompt payment of supplier invoices in a regional and/or international context.
The role has a direct link to the monthly revenue/sales figures in the accounts.
CONTENT OF ROLE
1 - Matching incoming supplier invoices & Processing supplier info via Supplier Zone (SZ) to sales orders.
Examples of Tasks:
Checking & Processing of incoming invoices through cockpit (Treatment, Transport, Other)
- Work in line with the service level agreements arranged with suppliers and customers.
- Performs goods receipts on SAP where costs are matching vendor invoice.
- Contact suppliers in case data are received too late or incorrect.
- Requests credit notes from suppliers where necessary.
- Identify and highlight structural issues regards to incorrect supplier costs (causing delays in invoicing process) to Invoicing Manager and/or related department manager.
- Create and follow up of ‘invoicing requests’, to get the invoicing issues solved.

2 - Responsible for invoice related data input for (1) supply orders & (2) disposal orders
Examples of Tasks:
Verification of costs & charges per Sales Order.
- Registration of weights on SAP for external installations.
- Follow-up whether non-conformities need to be invoiced.
- Input of overtime hours/pallet places.
- Highlighting incorrect sales prices to Sales/WT in order to allow correction.
- Ensure correct data input.
- Submitting customer charge breakdowns to customers where no blank Purchase Order number exists.
- Regular Follow up of open sales orders for Invoicing.
- Regular monitoring of blank Customer PO’s on PO spreadsheet.
- Liaise with Account Managers to inform when new Customer PO is required.

3 - Final Customer Invoicing
Examples of Tasks:

- Generating Invoices for the allocatedcustomers on SAP. Goal is to invoice as much as possible every month.
- Raise draft invoices to be approved by Sales and/or customer.
- Manage and set-up of E-invoicing for specific customers (XML/use of portals/ ).
- Upload of invoices on customer portals.
- Run invoicing reports for customers.
- Working closely with accounts receivable department regarding unreceived, rejected invoices and self-billing by customers.
- Processing customer credit notes & Sending these credits to customers.
- Generate and post self billing documents for rebates and waste with value.

4- Invoicing related Administration
Examples of Tasks:
Draw up customer specific invoicing instruction sheets where all specific customer requirements are summarized (invoice split, specific requirements for draft invoices, einvoicing,
- Liaise with Invoicing Responsible to ensure all related department procedures are kept up to date.
- Work closely with Accounts department to resolve any payment issues that may arise.

**Requisitos**

KNOWLEDGE AND EXPERIENCE
Graduate or similar in experience
Experience: 1-5 year in similar position
- Affinity for numbers

Knowledge of Office Applications (Word, Excel).
- SAP
- Languages (PT/IE): English
- Languages (BE/NL): Dutch, English, French, German
- Practical knowledge on waste legislation (admin)

COMPETENCIES
Values:

- Demonstrating concern for people, safety and the environment
- Building relationships based on mutual trust
- Ensuring transparency in communications and actions
- Concentrating on achieving results
- Continuously improving

Strategical Competencies
- Customer oriented (internally/externally)
- Sharing knowledge
- Dealing with changes

**Oferta**
- Local: Algés
- Início do Projeto: Mês de Abril (mas negociável)
- **Oferta**:

- Horário: de 2ª a 6ª feira, das 09h às 18h
- Salário base: 1180 euro/mês
- Subsídio almoço: 9,60 euro/dia

tumovesomundo

GESERFOR GESTÃO DE RH E EMPRESA DE TRABALHO TEMPORÁRIO, S.A. (nº Alvará 66 de 31/10/1991) e PROSER PRESTAÇÃO DE SERVIÇOS NA PROMOÇÃO, REPOSIÇÃO E APLICAÇÃO DE PRODUCTOS, S.A.