Accounts Payable Analyst

7 meses atrás

Setúbal, Portugal Dawn Food Products Inc Tempo inteiro

Dawn Foods is a global leader in bakery manufacturing and ingredients distribution. As the partner of choice for inspiring bakery success, we help customers grow their business through meaningful partnerships, research-driven insights and innovations, and products and expertise they can depend on. As a family-owned company, our commitments to our people, products, customers, and corporate values, are all part of our recipe for success.**JOB SUMMARY**:
Responsible for the receipt and **processing of all supplier invoices** to the approved Dawn Foods procedures in a timely manner. Ensuring **timely processing and accuracy** of records will ensure that the financial controls required by Dawn Foods are achieved.

**PRIMARY JOB FUNCTIONS INCLUDE**:

- Process and monitor **incoming invoice** flows from suppliers via the different invoicing channels - GR/IR Goods received/Direct/Indirect/Capex.
- Ensure **payment of invoices** in due time that respect full conformance with internal and external requirements.
- ** Register invoices** timely and accurately according to the Group’s accounting policies.
- Partner with the teams and suppliers to **ensure all documents are accounted for in the system.**:

- Review **vendor ledger entries** and investigate issues with a high level of accuracy.
- Investigate and **resolve payment issues.**:

- ** Review Vendor information **in the system to ensure data is up to date (IBAN, VAT number, etc.)
- Perform **Vendor Statement Reconciliations** to ensure matching of liabilities between Dawn and Suppliers.
- ** Investigate differences** between vendor statements and ledger details and/or reimbursement claims and receipts.
- ** Maintain internal standards**, processes and routines based on group requirements.
- ** Manage limited Non-Purchase Orders (PO)** exceptions in line with the Dawn Payments directive.
- ** Perform internal reconciliations **to maintain the AP ledger up to date (GR/IR, Price, and Qty Differences, etc.).
- Support the Accounting Manager on the monthly financial **closing activities (MeC)** of the entity.
- Support with the **IC (posting and reconciliation).**:

- Maintain accounts payable (AP) **filing system** including Archiving.
- Ensure all **new suppliers** are set up to agreed Dawn procedure.
- Registering employee expenses and reimbursement claims - **Travel costs & Credit cards** **(SRXP).**:

- Work closely with other team members and will **provide cover** where and when necessary.
- Perform any **other reasonable duties** required.

**REQUIRED QUALIFICATIONS AND EDUCATION REQUIREMENTS**:

- Bachelor’s degree in Finance, Accounting, or related field required.

**PREFERRED EXPERIENCES**:

- At least 3 years’ experience of an accounts payable control function.

**ADDITIONAL NOTES**:

- Intermediate skills in MS Office (Excel, Word).
- Experience using SAP is an advantage.
- Good communications skills, oral and written.
- High attention to detail and accuracy.

**WORK RELATIONSHIPS**:
**Internal**:

- All budget holders
- Procurement team
- Supply Chain/Warehouse
- Internal Auditors

**External**:

- Suppliers
- 3rd Party Professional Advisers (Auditors/Legal / Tax advisors etc).

**Languages**:

- Fluent written & spoken English required.
- Basic GermanAn Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, pregnancy, sexual orientation, gender identity/gender expression, citizenship status, military or veteran status, genetic information or any other status or condition that is protected by applicable law.

**Requisition ID**:35787

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