Procurement Assistant

“Research of Practical Utility”

**About Us**

Associação Fraunhofer Portugal Research (Fraunhofer Portugal) is a non-profit private organisation founded by the

Fraunhofer-Gesellschaft, the largest organisation for applied research in Europe.

Fraunhofer Portugal is dedicated to the promotion and development of applied research in Portugal, aiming at the creation of scientific knowledge capable of generating added value to its clients and partners and exploring technology innovations oriented towards economic growth, the social well-being and the improvement of the quality of life of its end-users.

Fraunhofer Portugal promotes and coordinates the cooperation between its research centres, other research institutions and Industry partners, with the objective of undertaking applied research of direct utility to private and public enterprises and of wide benefit to society.

**Role Overview**

The main role will be to provide support to the colleagues as well as advice and guidance on a wide range of procurement issues in line with Internal Procurement Procedures and Procurement laws.

The role will be critical in the delivery of day-to day procurement activities of the organisation.

**Position**: Procurement Assistant (Purchase & Travel)

**Job Ref.**: FhP_Jobs_2023_02

**Type of Contract**: Full time employment contract

**Location**:Porto, Portugal

**Key Responsibilities**

Purchase of goods, equipment and services, aligned with internal and applicable procedures, including:

- Conduct market consultation to obtain quotations
- Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract
- Provide purchased materials to the responsible receiving person and do all actions for completing the process
- Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability, funding and audit purposes
- Perform other duties related with the above responsibilities, as assigned by supervisor

Book travel arrangements in accordance with internal procedures and legal requirements

**Key Competencies**
- Excellent organisational and time management skills
- Strong communication and negotiation skills
- Ability to manage deadlines effectively and respond quickly to the team needs
- Good analytical and strategic thinking skills
- Strong attention to detail and accuracy
- Practical can-do attitude and maintain strong working relationships
- Spirit of initiative, resilience, willingness to learn, autonomy and high sense of responsibility

**Academic Qualifications**
- Minimum Qualifications: Level 4 - national qualifications framework (12º or equivalent) ( _Portaria n.º_
- 782/2009 de 23 de junho_)

**Experience and skills required**
- Preferably with prior experience in the purchasing sector/department or related role
- Experience with customs’ clearance is a plus
- Advanced skills in Microsoft Office, Microsoft Teams

**What we offer**
- Excellent work conditions
- Being part of the team of one of the most renown applied R&D institutions of the world
- Adequate salary (depending on the professional experience and academic degree)
- Possibility to adhere to private health insurance plan
- Opportunities for further training

**Application Process**
- CV - mandatory;
- Recommendation Letters are optional but also welcome.

**Language**:

- English (required)

Application Deadline: 22/03/2023