Administrative Assistant

**About Us**:
Our company is a dynamic and innovative organization that hosts an annual summit in Portugal, bringing together industry leaders, entrepreneurs, and experts from around the world. We are currently seeking a dedicated and experienced Administrative Assistant to join our team in Vilamoura, Algarve. This position plays a crucial role in supporting the day-to-day administrative functions of the company and assisting in the preparations for our annual summit.

**Responsibilities**:

- Perform standard administrative duties, including but not limited to data entry, file management, and scheduling appointments.
- Research and identify potential sponsors for the annual summit, and assist in the sponsorship acquisition process.
- Conduct research to identify suitable event venues, negotiate pricing, and handle all related logístical arrangements.
- Coordinate and organize travel plans, dinners, and social events for summit participants.
- Assist in the preparation of the summit agenda, including liaising with guest speakers and ensuring their requirements are met.
- Establish and maintain communication with embassies and company owners to facilitate their participation in the event.

**Requirements**:

- A minimum of 3 years of proven experience as an administrative assistant, preferably in a fast-paced and dynamic environment.
- Demonstrated experience in dealing with embassies and companies, showing the ability to build and maintain professional relationships.
- Fluent in English and native proficiency in Portuguese, both spoken and written.
- Strong organizational and multitasking skills with exceptional attention to detail.
- Proficient in using Microsoft Office Suite and other relevant office software.
- Excellent communication and interpersonal skills.
- Demonstrated problem-solving abilities and the ability to work effectively under pressure.
- Highly self-motivated and able to work both independently and as part of a team.
- Strong time management and prioritization skills.

Pay: 711.04€ - 1,000.00€ per month

Ability to commute/relocate:

- Vilamoura, Distrito de Faro: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative: 3 years (required)

**Language**:

- English (required)
- Portuguese (required)