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Management Assistant

Há 1 mês

Lisboa, Portugal Maleo Tempo inteiro

Procuras uma empresa diferenciadora, onde terás espaço para crescer e inovar? É hora de vires conhecer a Maleo.

Com 7 localizações em zonas premium na cidade de Lisboa, a Maleo vai além da gestão de espaços de escritórios. Apresentamos um conjunto de soluções flexíveis que se adaptam às especificidades de cada negócio. Os Centros de Escritórios Maleo estão prontos para receber cada empresa e apoiar o seu crescimento no dia-a-dia.

Trabalhar na Maleo é trabalhar numa equipa jovem e motivada, pronta a trazer para o dia de hoje o futuro dos espaços de trabalho

Enquanto **Management Assistant** terás como missão dar apoio à equipa sénior de gestão da Maleo, garantindo a eficiência das tarefas administrativas e operacionais e agindo como agente facilitador do trabalho dos gestores a quem dás suporte.
- **Gestão de Agenda**:

- Organizar e coordenar reuniões, compromissos e eventos.
- Garantir que os gestores têm acesso a informações importantes antes das reuniões.
- **Comunicação e Correspondência**:

- Redigir e rever documentos, como relatórios, apresentações e correspondência oficial.
- **Organização de Documentação**:

- Arquivar, organizar e manter atualizados documentos importantes.
- Preparar relatórios e apresentações, reunindo dados e informações relevantes.
- **Coordenação de Deslocações**:

- Organizar viagens de negócios, incluindo reservas de voos, alojamento e transporte.
- **Apoio na Tomada de Decisões**:

- Fornecer informações e análises de dados necessários para a tomada de decisão.
- Fazer o seguimento de tarefas e projetos atribuídos aos gestores.
- **Gestão de Projetos**:

- Auxiliar na coordenação de projetos internos, garantindo que os prazos são cumpridos.
- Facilitar a comunicação entre diferentes departamentos ou equipas.
- **Supervisão de Tarefas Administrativas**:

- Assegurar o bom funcionamento do escritório, desde a gestão de inventário até ao registo e distribuição de correspondência.
- Lidar com questões financeiras simples, como processamento de despesas ou faturas.
- **Gestão de Espaços**
- Assegurar todas as operações diárias de gestão do escritório por forma a que este se mantenha limpo e organizado, mantendo estreita comunicação com os serviços de limpeza e outros suppliers.
- Realizar reservas e preparação de salas de reunião, requisição de meios audiovisuais, gestão de consumíveis, etc.

**O perfil de competências que procuramos**:

- Capacidade de comunicação e relacionamento
- Sentido de responsabilidade e autonomia no trabalho
- Capacidade de planeamento, organização, definição de prioridades e adaptação à mudança
- Capacidade de gestão do tempo, sentido prático e rapidez de execução

**As qualificações que procuramos**:

- Ensino Secundário ou Licenciatura em Secretariado, Assessoria de Direção, ou áreas similares
- Experiência mínima de 2 anos em funções de secretariado, receção ou Office manager
- Bons conhecimentos de inglês
- Bons conhecimentos de Microsoft Office

**O que oferecemos**:

- Vencimento base;
- Subsídio de refeição em cartão;
- Seguro de saúde;
- Programa de apoio ao colaborador e à sua família;
- Oferta do passe de transportes públicos;
- Oferta do pequeno-almoço todos os dias e do almoço à sexta-feira;
- Integração numa equipa jovem, motivada e dinâmica, num projeto em crescimento
- Horário full-time.

**Tipo de oferta**: Integral/Full-time