Office Manager

5 meses atrás

Carnaxide, Portugal TLFE PT Tempo inteiro

TLF is a team of experts in IT, marketing, advertising and promotion activities. A team of experienced, hardworking and creative people who are never short of ideas that work best for your business. As an innovative software development company, TLF navigates the business landscape via industry knowledge and digital capabilities.

We combine results-driven digital transformation strategies and data engineering at scale. Being a technology agnostic IT services provider, we advise and implement the best enterprise business solutions to help realize your digital strategy.

We are looking for an outgoing and highly motivated Office Manager to deal with our daily Office Management issues. The Office Manager plays a key role in optimizing the positive employee experience at the office.

This position is full-time and on-site.

As an Office Manager you will be the person in charge of making sure everything runs smoothly, acting according to the procedures and implementing them to achieve organizational efficiency, and nurturing a pleasant work environment for the team.

To be successful, you should be able to show empathy and have excellent communication skills.

**Skills/knowledge required for the position**:

- Minimum of 2 years of experience in Office Management in a medium sized company
- Native level verbal and written communication skills in Portuguese
- Fluent French is a strong plus
- Fluent English is a must
- Strong knowledge of Microsoft Word and Excel
- Good interpersonal communication and relationship building. Good organizational and analytical skills.
- Be good at time management and work well in a fast-paced study environment.
- Adaptable and quick learner that enjoys tackling a large variety of problems.
- Have a positive attitude and be willing to learn new skills
- Basic accounting experience is a strong plus

**Main Responsibilities**:

- Manage full supply of Lisbon Office and ensure the order/delivery in time basing on the Office needs (water, coffee, IT items and etc)
- Provide administrative support and assist to HR Operations Manager and to our HR team
- Manage administration of office expenses and billing cycles
- Manage relationships with vendors and suppliers and ensures Company receives the best offers from providers
- Take full administration on the daily lunches delivery for employees
- Assist in planning team events/quarterly team events/office activities and make research of various local venues in order to get best quotations
- Researches and provides info regarding best providers for various services ( Travel agencies, telecom, catering, office maintenance, water suppliers etc.).
- Assist colleagues whenever necessary
- Make the necessary travels to local providers to buy necessary materials like Worten, Colombo, Vasco da Gama, etc
- Wear many hats; we're a startup, and we often need help in various areas as we grow
- Dealing with day-to-day problems (broken AC, electricity problems, plumber...)
- Assist in the process of hiring new employees (admin docs)
- Help handle employee onboarding and offboarding
- Ensuring that the office and employees have everything needed for a comfortable working environment
- Monitor and ensure the Office is compliant with all current regulations as instructed by the HR Team

**What We Offer**
- Working schedule Monday to Friday ( 08h00-12h30-13h30-17h00)
- No Work from Home available (for obvious reasons)
- Paid Holidays - 25 days annually
- Birthday gift and cake
- Employment anniversary gift
- Free lunches at the office monday to friday
- Friday beer afternoons
- Quarterly team buildings
- Semester team events
- Personal Health care Plan
- Transport allowance (Bolt or BP Card)
- Gym allowance/Wellness allowance of 250 € (after 6 months working)

**Job Types**: Full-time, Permanent

**Experience**:

- Office Management: 2 years (required)

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