Personal Assistant

**If you**:

- ... see yourself in **back office and project management**, but also have some knowledge of **preparatory accounting, Notion, and Slack**.
- ... bring ideas, independent thinking, and a high level of motivation and are excited about personal and collective growth.
- ... can work remotely, independently, asynchronously, and in a self-organized way without losing track of ongoing projects.
- ... are skilled in negotiations and written communication, and enjoy (customer) communication.
- ... see yourself as a universal all-rounder who is curious and open to diverse (new) tasks and enjoys professional variety.
- ... are available for at least 10 hours per week and can work closely with the management team.

**You know your stuff**:

- You have a clear understanding of how you actively support our management in everyday life with your work, and you act motivated and self-initiative.
- You are familiar with technology and common office tools and can create, maintain, and track tasks in Notion. Without that, we will struggle to work together.

**These are your tasks**
- You maintain contact with our service providers in Portugal and Germany.
- You take on preparatory tasks for our company and keep an overview of all ongoing projects.
- You prepare correspondence with our customers in coordination with Reimar Kosack and send it out independently.
- You review all inboxes of Reimar Kosack, suggest reactions via a digital tool, and send agreed-upon responses.
- You are the first point of contact for keynote inquiries from Reimar Kosack and independently coordinate the preparation of offers as well as appointment coordination.
- You create and send offers and keep track of them.
- You independently create and process standard workflows for our customer management, such as welcome packages, event packages, travel planning, and shipping coordination.
- You maintain our customer database.
- You take care of service provider searches and briefings.
- You identify event organizers and contact them.

**This is how our work is organized**
- In everyday work, Reimar Kosack is your first point of contact.
- The complete work organization is done via Notion.
- Tasks are briefed to you via SLACK or Notion.
- In the weekly call, you give an update on the status of ongoing projects and clarify open questions on prepared topics with Reimar in order to then take the next steps independently.

**Your benefits**
- Remote Work: Asynchronous work model for time
- and location-independent work.
- Hardware and all software will be provided to you. Any travel and expense costs will of course be covered.
- Flexibility: You can schedule your work flexibly & implement projects independently.
- Fair pay: Performance-based compensation and appreciative cooperation on an equal footing.
- Long-term perspective: Permanent employment or fixed contingent for at least 12 months.

**Job Types**: Full-time, Part-time
Part-time hours: 20 per week

**Salary**: 20.00€ - 45.00€ per hour

Ability to commute/relocate:

- Porto, Distrito do Porto: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Kindly share your expected hourly rate.
- Would you be interested in learning German for this role?

**Experience**:

- Slack: 1 year (preferred)
- Notion: 1 year (preferred)
- Project Management: 1 year (preferred)
- Personal Assistant: 1 year (preferred)

**Language**:

- Portuguese (preferred)
- German (preferred)

Willingness to travel:

- 25% (preferred)