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Senior Manager, HR Services Audit

4 semanas atrás

Lisboa, Portugal Fresenius Medical Care Holdings, Inc. Tempo inteiro

Senior Manager, HR Services Audit & Compliance, will assist in the execution of FME’s compliance program through designing, aligning and rolling-out our HR Services Audit & Compliance program. The role will lead a team who will undertake activities to prevent, detect and respond to emerging risk. The role with partner with global and local teams to define and implement controls, drive third-party management, audits and follow up on remediation measures.

Your Tasks:

- Provide strategic leadership to Senior Business Analysts defining organizational objectives, prioritzing initiatives, and ensuring optimal resource alignment to achieve global HR goals
- Design, develop and execute HR Services Audit and Compliance strategy ensuring alignment with Internal Controls, Global Internal Audit, Data Privacy and Information Security and other internal stakeholders
- Accountable for developing HR Services Audit and Compliance framework to drive across HR Services continous improvement and operational excellence
- Design and launch programs to achieve strategic vision
- Partner with senior stakeholders to determine framework and execution of Global Internal Audit (GIA) intake and coordination for HR Services (HR Managers, HR Operations, Payroll Operations)
- Lead partnership with Internal Controls and Audit teams to proactively identify control gaps, manage incidents, and drive resolution strategies.
- Present audit outcomes, compliance assessments, and risk mitigation plans to senior leadership and the board
- Ultimately accountable for global internal controls design and implementation for HR Services
- Provide guidance on local HRS internal controls in alignment to global design and determine if need to remain as local controls
- Lead discussions with HR and Payroll Global Process Owners on wider global HR and payroll process designs discussions and HR Service model transition efforts
- Oversee team’s administration of periodic audit of Workday, Payroll and Time & Attendance security roles,
- Collaborate with teams to solution audit findings – determine preventive and corrective actions on both local, regional and global levels
- Partner with stakeholders to validate new legislative changes and company policies on processes as well as HR, Payroll, Time & Attendance systems to meet compliance
- Partner cross-functionally with Information Security, Compliance, Data Privacy, and Internal Controls to safeguard data integrity, ensure third-party compliance, and strengthen business continuity plans
- Act as an escalation for all HR Service teams to resolve compliance related incidents such as but not limited to data breaches, incorrect regulation interpretation affecting pay calculation etc.
- Accountable for coordination and reporting of corporate HR risk management semi-annually to the board
- Accountable for the global design and coordination of pre-audit readiness assessment procedures; executed quarterly
- Create, standardize and roll out business management and communication plans and standards for data security incidents (i.e., data breach, data loss)
- Conceptualize and lead HR Service audit and compliance related training
- Oversee a team who will coordinate and liase with external third parties on audit activities
- Oversee a team to develop and maintain job aids, checklists and other tools to facilitate execution
- Communicate updates, system and business changes to stakeholders as needed
- Collaborate with Quality Assurance and Knowledge Management on wider HR governance quality framework
- Validate internal and SOX standards and controls are met
- Take lead consultant role in projects where data handling process flows are being adjusted
- Oversee team’s project work where database migrations or security protocols are impacted
- Support vendor relationship management including escalation management within respective field
- Other tasks as assigned by the manager

Your Profile:

- Bachelor’s degree or equivalent business experience preferred
- 7+ years’ professional experience either within an HR environment or Audit/Compliance role
- Multi-country experience with designing or executing internal or external audit and compliance tasks
- Experience with validating policy or legal changes on processes
- Experience in implementation of HR or payroll audit/compliance framework
- Nice to have: experience in HR Service model adoptions or M&A activity
- Nice to have: experience in creation of business resiliency management plans
- Experience with working with multiple external auditors
- strong analytical skills to critically evaluate information
- team player but also able to work independently.
- Ability to build and maintain strong relationships across functions to drive teams towards success-based results
- focused, goal driven, accountable, and exhibit significant attention to detail
- HR and/ or Payroll process knowledge
- Understanding of SOX, GDPR, data protection, compliance frameworks, audit flows
- Microsoft tools
- HCM systems, preferably Workday
- Preferably ticketing systems, such as ServiceNow
- Fluent English
- Preferred additional European language
- Flexibility in working hours to cover global timezones
- Willingness to travel for on-site workshops