Back Office Specialist – Digital
Há 3 dias
Position SummaryTheBack Office Specialist – Digital & Physical Archiveis responsible for ensuring efficient document management across the company, including mail reception, digitalisation, organisation, classification, and long-term maintenance of both physical and digital records. The role also supports internal operations through supplier purchase order management and the coordination of shared internal and external document libraries. Key Responsibilities Mail Reception & Document Processing Receive, register, and distribute incoming physical and digital mail. Scan, digitalise, and correctly classify all incoming documentation. Ensure documents are captured with accuracy and stored in the appropriate digital repositories. Archive Management (Digital & Physical) Maintain an organised and secure physical archive, ensuring documents are properly stored, tracked, and retrievable. Manage the company's digital archive, ensuring correct categorisation, naming conventions, indexing, and version control. Oversee lifecycle management of documents: creation, storage, retrieval, retention periods, and safe destruction when applicable. Implement and monitor archival best practices to ensure compliance with internal policies and legal requirements. Purchase Order Administration Create, validate, and track internal supplier Purchase Orders (POs). Ensure compliance with procurement procedures and accurate documentation. Liaise with internal teams and suppliers to resolve discrepancies related to POs, invoices, or delivery confirmations. Shared Libraries & Information Management Manage and maintain internal and external shared libraries (e.g., SharePoint), ensuring structured access, proper permissions, and consistent document organisation. Assist teams in uploading, structuring, and locating documents within shared platforms. Promote standardisation in folder structure, naming conventions, and file retention policies. Operational Support Support internal departments with document retrieval, classification, and filing needs. Identify opportunities to streamline back-office processes, especially related to document flows and archiving routines. Ensure confidentiality and data protection compliance across all document handling activities. Technical SkillsRequired Skills & Qualifications Experience with document management systems and digitalisation tools. Proficiency in SharePoint and other shared library platforms. Strong knowledge of digital and physical archiving practices. Ability to manage Purchase Orders and administrative workflows. Soft Skills High attention to detail and strong organisational skills. Ability to manage multiple tasks and prioritise effectively. Strong communication skills and a service-oriented mindset. Reliability, discretion, and strict compliance with confidentiality rules. Education & Experience High school diploma or equivalent required; vocational or higher education in Administration, Information Management, or related fields is an advantage. Minimum 1–2 years of experience in back-office administration, archiving, document control, or similar roles. Join us and be part of a dedicated team committed to excellence. Apply now
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Back Office Specialist – Digital
2 semanas atrás
Porto, Porto, Portugal IAS - International Atlantic Services Tempo inteiroPosition SummaryTheBack Office Specialist – Digital & Physical Archiveis responsible for ensuring efficient document management across the company, including mail reception, digitalisation, organisation, classification, and long-term maintenance of both physical and digital records. The role also supports internal operations through supplier purchase order...
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Back Office Specialist – Digital
2 semanas atrás
Porto, Portugal Cross Border Talents Tempo inteiroPosition SummaryTheBack Office Specialist – Digital & Physical Archiveis responsible for ensuring efficient document management across the company, including mail reception, digitalisation, organisation, classification, and long-term maintenance of both physical and digital records. The role also supports internal operations through supplier purchase order...
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Assistente de Conteúdos Digitais
2 semanas atrás
Porto, Portugal ASM-EUROPE LDA Tempo inteiroProcuramos um(a) assistente para apoiar na criação e organização de conteúdos digitais para marketing e redes sociais. A função envolve a receção de fotos e vídeos, organização, e apoio na preparação de materiais para edição. Não é necessária experiência prévia, damos formação completa. **Responsabilidades**: Receber e organizar...
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Back-Office Specialist with French C1 and English C2
3 semanas atrás
Porto, Portugal Cross Border Talents Tempo inteiroBack-Office Specialist with French C1 and English C2 Job Openings Back-Office Specialist with French C1 and English C2 About the job Join our multinational's client"s back-office team and support one of the leading legal advisory firms. As a Back-Office Specialist, you will handle document verification, case processing, and compliance-related tasks in French...
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Murex Back Office
Há 6 dias
Porto, Portugal Elenjical Solutions Tempo inteiroMurex Back Office Company: Elenjical Solutions Location: Remote (Must be able to work within European and South African time zones) Experience Required: 4+ years in Murex Back Office (Mid-level consultant) Role Overview Elenjical Solutions is seeking a Murex Back Office & Collateral Consultant to implement and support client solutions. This client-facing...
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Back Office Specialist-German C1 and English C2
1 dia atrás
Porto, Portugal Cross Border Talents Tempo inteiroCross Border Talents is hiring for our client's back-office team to support one of the leading legal advisory firms. As a Back-Office Specialist, you will handle document verification, case processing, and compliance-related tasks in German and English. No calls or customer interaction required Start Date: March 13, 2025Contract Duration: 1 year,...
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Back-Office Specialist With French C1 And English C2
2 semanas atrás
Porto, Portugal Cross Border Talents Tempo inteiroBack-Office Specialist needed to process legal documents, handle compliance, and collaborate with international teams, fluent in French and English.
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Operador(a) de Back-office
2 semanas atrás
Porto, Portugal Huork.com Tempo inteiroOperador(a) de Back-office **Local**: Maia **Oferta**: - Remuneração compatível; - Formação inicial e contínua. **Funções**: - Atendimento telefónico; - Envio de contratos; - Apresentar e promover venda de serviços. **Requisitos**: - Carta de condução - requisito obrigatório; - Experiência na função (preferencial). - Domínio da...
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Assistente de Back-office
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Porto, Portugal Huork.com Tempo inteiroAssistente de Back-office **Local**: Valongo **Oferta**: Contrato de trabalho + Vencimento Base + Subsídio de Alimentação (cartão) + Prémio de cumprimento objetivos. **Função**: Atender chamadas telefónicas dos clientes e dos destinatários para o Serviço a Clientes. **Requisitos**: - Experiência na funções ou em funções similares...
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Order Handling Back Office Specialist — Hybrid
4 semanas atrás
Porto, Portugal Grupo Clave Tempo inteiroUma multinacional líder no setor de Tecnologia e Engenharia, situada em Maia, está a recrutar um(a) Order Handling Back Office Assistant para garantir a gestão completa do ciclo de vida das encomendas. O candidato ideal deve ter no mínimo 2 anos de experiência e ser fluente em Inglês. A empresa oferece um ambiente de trabalho dinâmico e oportunidades...
