HR Specialist

Keep company policies and internal guidelines updated and compliant. Manage HRIS systems and maintain accurate employee records. Support employee relocation, onboarding, and HR-related projects. Assist recruitment processes, including candidate coordination and hiring support. Coordinate employer branding initiatives, including internal activities and social media-related projects. Organize in-house and off-site events, celebrations, conferences, and team-building activities. Provide support and guidance to employees and visitors.

Arrange business travel, including flights, accommodation, visas, and logistics. Address employee relations matters, including workplace complaints and HR-related concerns. Support the administration of training, employee benefits, performance, recognition, and feedback programs. Prepare reports for salary calculations and support payroll-related processes. Track HR and team event budgets. Promote diversity and inclusion initiatives across the organization.

Manage front desk and office administration tasks, including greeting guests, handling deliveries, answering calls, and ordering office supplies. Ensure workplace health & safety compliance and office space management. Manage relationships with office vendors, suppliers, landlord, cleaners, catering, and security services. Coordinate office-related needs with the IT department and manage office equipment. Monitor office General & Administrative (G&A) budget and reporting.

Maintain office logistics, including access cards, parking systems, and workplace organization. Ensure a smooth and efficient office environment, including additional administrative support when required. Take care of office wellbeing elements, including office plants and workspace atmosphere.

Requirements

3+ years of experience in Office Management, HR Administration, HR Operations, or a similar role. Good knowledge of Portuguese labor law, employment regulations, and workplace health & safety requirements. Experience with HRIS systems and employee record management. Strong understanding of onboarding, relocation support, employee benefits, and HR operational processes. Experience in office administration, vendor management, and workplace coordination.

Strong organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment. Strong communication and interpersonal skills with a service-oriented mindset. High level of professionalism and ability to handle confidential and sensitive information. Strong problem-solving skills and attention to detail. Ability to work independently and proactively drive initiatives forward. Good budgeting and reporting capabilities. Fluent English communication skills, written and spoken. Proficiency in Google Workspace, Microsoft Office, and HR systems.

Nice to have

Experience supporting recruitment activities and talent acquisition processes. Experience in employer branding projects, internal engagement initiatives, or social media-related activities. Previous experience organizing company events, team activities, or corporate travel arrangements. Experience working in a technology, software, or consulting environment. Interest or experience in diversity & inclusion initiatives. Also good to know

Full-time, on-site role based in Lisbon, Portugal. Proactive, positive, and people-oriented attitude. Ability to thrive in a dynamic and fast-paced work environment. Strong ownership mindset with flexibility to support cross-functional operational needs.