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Administrative Specialist

2 semanas atrás

Lisboa, Lisboa, Portugal TN Portugal Tempo inteiro
Administrative Support:

We are seeking an experienced Administrative Specialist to provide exceptional administrative support to our leadership team in Lisbon. The successful candidate will have 3+ years of experience as an Executive Assistant and/or Office Manager, with strong verbal and written communication skills in both Portuguese and English.

The Administrative Specialist will be responsible for managing the day-to-day operations of the office, including reception, shipping and mail, kitchen upkeep and supplies, office provisions, building maintenance, and other general office duties. They will also provide executive assistant support, including managing calendars, coordinating meetings, and arranging travel accommodations.

Key responsibilities include:

  • Managing office services, including reception, shipping and mail, and kitchen upkeep
  • Coordinating meetings, appointments, and conference calls
  • Arranging travel accommodations and itineraries for leadership team members

Requirements include:

  • Availability to work at the Lisbon office 5 days a week
  • 3+ years of experience as an Executive Assistant and/or Office Manager
  • Strong verbal and written communication skills in both Portuguese and English
  • Proficiency with office management and meeting scheduling software