Talent Acquisition and Operations Coordinator

Há 7 dias

Lisboa, Lisboa, Portugal Sterlington Tempo inteiro
Company Overview

Sterlington is an international law firm that combines legal and commercial excellence with modern ways of practicing. Our high-caliber partners work on complex business matters with a tailored approach to client service and a focus on financial flexibility and innovation.

Learn more about our firm's values and mission at www.sterlingtonlaw.com.

Job Description

The Recruiting and HR Coordinator will play a critical role in supporting the Recruiting and HR teams in day-to-day operational and project delivery. This position ensures operational efficiency, data integrity, and timely delivery of key projects across Sterlington.

The coordinator will act as the organizational backbone, managing systems, scheduling internal and external meetings, reporting, and assisting with process improvements, all the while contributing to the success of the firm's talent acquisition and team member management strategies.

Key Responsibilities
  • Operational Support
    • Provide administrative and logistical support to the Recruiting and HR teams, including scheduling interviews, meetings, and onboarding activities.
    • Monitor and update recruitment and HR systems to ensure data accuracy and integrity.
    • Serve as the point of contact for routine inquiries from candidates, team members, and managers, escalating complex issues as needed.
  • Systems and Data Management
    • Maintain the applicant tracking system (ATS) and HR information system (HRIS), ensuring data accuracy and compliance with reporting standards.
    • Generate and distribute regular reports on recruitment activity, team member data, and HR metrics to support decision-making.
    • Troubleshoot system issues and liaise with vendors or IT teams to resolve technical problems.
  • Recruiting Support
    • Coordinate interview schedules between candidates, recruiters, and hiring managers, ensuring a seamless process.
    • Track the progress of candidates through the hiring process and communicate updates to relevant stakeholders.
    • Assist with job description creation, postings, candidate sourcing, and resume screening as needed.
  • Lateral Partner Administration
    • Draft partner case summaries and maintain accurate records.
    • Conduct partner diligence and keep SPSC team members updated promptly on status when there is a change in potential timing or support needs for potential candidates.
    • Manage the data sheets on every partner and the shortlist.
    • Track status and stage for each partner in the process.
    • Track meetings/updates with recruiters and liaise with Marketing regarding outreach emails when new partners join.
  • HR Support
    • Liaise with HR, operations, and new hires across the Company's onboarding processes for new hires, ensuring a smooth transition into the firm.
    • Support team member lifecycle activities, such as promotions, transfers, and offboarding, ensuring proper documentation and system updates.
    • Collaborate with the HR team to support team member engagement initiatives, training sessions, and other projects.
  • Project Management
    • Coordinate the delivery of recruiting and HR projects, ensuring timelines are met and stakeholders are informed.
    • Track and follow up on project milestones, keeping team members on track and addressing delays.
    • Document and communicate project updates to ensure alignment across teams.
  • Reporting and Analytics
    • Prepare and distribute regular and ad hoc reports for leadership, including recruitment metrics, team member data, and project updates.
    • Analyze trends in recruitment and HR data, highlighting insights and opportunities for improvement.
    • Maintain dashboards and trackers to monitor progress against team goals and KPIs.
  • Process Improvement
    • Identify opportunities to streamline recruiting and HR processes for greater efficiency and accuracy.
    • Document workflows and standard operating procedures (SOPs) to ensure consistency and compliance.
    • Support the adoption of new tools and technologies to enhance team performance.
Qualifications and Skills
  • Experience
    • A minimum of 2-4 years of experience in recruitment or HR coordination, preferably in a professional services or law firm environment.
    • Experience working with ATS and HRIS platforms.
  • Organizational Skills
    • A strong ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
  • Technical Proficiency
    • Proficiency in recruitment and HR software, including ATS, HRIS, and productivity tools such as Excel and project management platforms.
  • Communication
    • Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
  • Data Management
    • A strong analytical mindset with experience managing and interpreting data for reporting and decision-making.
  • Teamwork
    • The ability to work collaboratively across teams while also taking ownership of individual responsibilities.
  • Problem-Solving
    • A proactive mindset with the ability to anticipate challenges and implement solutions.

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