Event Coordinator

1 semana atrás

Lisboa, Lisboa, Portugal Cloudbeds Tempo inteiro

Event Manager Job Description

Cloudbeds is a leading platform that redefines the concept of Property Management Systems (PMS) for the hospitality industry. We serve tens of thousands of properties in over 150 countries worldwide. Our award-winning platform brings together built-in and integrated solutions that modernize hotel operations, distribution, guest experience, and data & analytics.

As a growing team of 750+ employees distributed across 40+ countries speaking 30+ languages, we are engineers, designers, hotel managers, and travel agents, and experts on everything from big data to e-commerce to compliance. Our team comprises the brightest minds in technology and hospitality working to solve the industry's biggest challenges.

We believe that our people are our greatest asset, so we founded the company as #RemoteFirst, #RemoteAlways with shared core values and tenets that allow our team to thrive. This means we:

  • Hire the best people around the world;
  • Prioritize our customers and results over titles;
  • Foster an inclusive culture that celebrates bold thinking and diverse perspectives;
  • Offer open vacation time, flexible paid holidays, and company-wide mental health days;
  • Provide access to professional development, including manager training, upskilling and knowledge transfer, and free access to LinkedIn Learning and other platforms.

The Event Manager will be responsible for planning, organizing, and executing high-impact events, trade shows, and conferences with consideration for event requirements, target audience, and objectives. The Event Manager will lead these efforts and ensure gatherings are effective, cost-efficient, and most importantly, memorable.

Key Responsibilities:

  • Conceptualize, plan, and execute events, conferences, and tradeshows from start to finish according to requirements, target audience, and objectives;
  • Create innovative event concepts to enhance the ROI of events;
  • Prepare budgets, obtain approvals, and ensure adherence;
  • Track and report back the ROI of all events;
  • Ensure a strong end-to-end lead process is in place and adhered to for various events;
  • Source and negotiate with vendors and suppliers;
  • Execute promotional activities around the event including social media and contribute to the creation of event-related content;
  • Manage event inventory including swag, booth displays, and marketing collateral for global events. Coordinate shipping of event materials for all events globally;
  • Coordinate travel and lodging for participants as needed;
  • Actively arrange Cloudbeds speaking engagements and sponsorship opportunities related to industry events and industry associations;
  • Research new opportunities and competitors' engagement concerning conferences, exhibits, associations, and events and make recommendations to improve Cloudbeds' engagement.

Requirements:

  • Strong communication and marketing skills;
  • Excellent project management track record;
  • Strong leadership skills;
  • Highly organized & multi-tasker and keen to keep learning new technologies;
  • A customer-service mindset. You care about creating meaningful experiences for stakeholders;
  • A positive and outgoing attitude;
  • Clear verbal and written communication skills;
  • A drive for results, clearly focused on strategy execution;
  • Being a collaborative team player;
  • Business-level Spanish and English fluency required;
  • Ability to successfully exhibit Cloudbeds' core values (Grit, Kaizen, Discovery, Stronger together, Welcoming, Presence, Mop bucket attitude, Positive intent).

Education & Experience:

  • 3+ years of experience in organizing trade shows, conferences, and events is required;
  • University degree in Events, Public Relations, Communication, Hospitality or a similar area of study preferred;
  • Working Conditions:
    • You will primarily work remotely from a home office;
    • The requirement to travel is 10% of the time;
    • Our company culture supports flexible working schedules with an open Paid Time Away policy and gives all team members the opportunity to travel and work remotely with great people.

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