Office Support Specialist
1 dia atrás
At Leevin, we value people, science, and life. Our commitment is to deliver high-quality medicines that improve patients' quality of life worldwide. We meet the needs of the hospital and retail sectors by collaborating effectively to deliver valuable outcomes for our clients and the community.
We are seeking an experienced Office Assistant who will provide vital support to our office and factory in Sintra.
The ideal candidate will possess excellent communication skills, accountability, and attention to detail. This role will report directly to the HR Manager in Portugal.
Your Key Responsibilities- Serve as the primary point of contact for office management tasks, including maintenance, mailing, supplies, equipment, bills, and errands.
- Manage the company reception area, welcoming visitors, handling inquiries, and directing guests appropriately.
- Maintain an organized and efficient office environment, ensuring workspace cleanliness and proper arrangement.
- Monitor and manage office supplies, ensuring adequate stock levels and timely restocking.
- Coordinate logistics for training programs, ensuring all necessary arrangements, materials, and resources are in place.
- Schedule meetings, appointments, and travel arrangements for employees and executives as needed.
- Handle office communications, including answering phone calls, responding to emails, and managing correspondence.
- Support company car fleet, including coordinating with suppliers and assisting employees with fleet-related questions.
- Assist in planning and coordinating company events and activities.
- Provide administrative support to the HR department and other departments as needed.
- High School diploma;
- Excellent spoken and written English, native in Portuguese;
- Previous experience as a Receptionist and administrative tasks;
- Good communication skills;
- Responsible, attention to detail, and organization skills;
- Ability to manage time (multi-tasking);
- Resilience and proactivity.
- A collaborative and friendly work environment within a human-sized company;
- An established company operating with agility;
- Continuous professional training to develop your potential;
- A rewarding compensation and benefits package.
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