Highly Skilled Office Administrator

1 semana atrás


Lisboa, Lisboa, Portugal Sword Tempo inteiro

Sword Health, a pioneering healthcare technology company, is dedicated to revolutionizing pain management. With a valuation of $2 billion and a presence in three continents, we're expanding rapidly and seeking an exceptional Executive Assistant & Office Manager to join our Lisbon team.

As an integral part of our leadership support team, you'll be responsible for ensuring seamless operations and maintaining the highest standards of professionalism. This role requires a proactive, organized individual who can anticipate needs, prioritize tasks, and handle executive duties with discretion.

We offer a comprehensive benefits package, including health insurance, equity shares, and flexible working hours. Our office is equipped with state-of-the-art facilities, and we provide access to Coursera Learning Platform and unlimited vacation time.

Key Responsibilities:

  • Manage calendars, travel arrangements, and communications for leadership team members
  • Oversee office maintenance, liaise with vendors, and ensure a well-stocked, clean, and functional workspace
  • Act as primary contact for maintenance, mail, shipping, supplies, equipment, bills, and errands
  • Greet clients and visitors, addressing inquiries promptly
  • Assist in organizing events, scheduling meetings, and coordinating travel itineraries
  • Provide executive assistant support, including agenda preparation, document requests, and expense reporting
  • Maintain confidentiality and ensure accurate records

Requirements:

  • 3+ years of experience as an Executive Assistant or Office Manager
  • Strong verbal and written communication skills in Portuguese and English
  • Proficiency in office management software, including Google Calendar and Zoom
  • Ability to work at the Lisbon office 5 days a week

Salary Range: €45,000 - €60,000 per annum, depending on experience

Sword Health is committed to creating a pain-free world powered by technology and enhanced by people. Join us and contribute to making a significant impact on a massive scale



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