Document Manager(M/F/d)

**Siemens Mobility** provides integrated mobility solutions for urban, interurban and logistics transport. For the efficient transportation of passengers and goods, we combine specialization in automation and electrification by road and rail, rail vehicles, turnkey systems, consulting and consumer services.
- We are looking for an
** Document Manager.**

Overview / Mission of function

The Document Manager is responsible for document management according to the relevant requirements, rules and guidelines as applied within the project organization. The project documentation manager is supported by and directs his / her team in project documentation management and fulfills his / her tasks in time and in budget with the necessary quality.

Responsibilities and tasks
- Leading an interdisciplinary and intercultural team of Documentation Controllers / Assistants
- Configures, administrates, and maintains the Electronic Document Management System (EDMS)
- Provides training and user support on the EDMS
- Implements and maintains all measures necessary for IT-Security (Access control and user rights, integrity of documents, recovery of documents, storage and archiving of documents in paper and electronic form)
- Establishes and maintain relevant procedures in accordance with the contract / customer / consultant / onshore and offshore project team (templates, review and release procedures, submission procedures, translation procedures, EDMS coding system) and ensures that these procedures will be followed and applied.
- Manage and maintain update project CDE (Common data Environment) tool with all project documentation.
- Creates and controls the project document master list in order to determine the relevant deadline situation with respect to documentation (e.g. plan is on agreed course)
- Coordinates the documents to be created with PM, sub PM, other project members
- Submits documents to customer and monitors and controls the document status within the relevant deadlines
- Controls, monitors and reports on documentation issues (status and plan dates of documents)
- Is responsible for archiving of documents in accordance with company rules
- Coordinates any translation of documents

Requirements profile
- Relevant degree in a technical discipline (e.g. engineering)
- Technical and Commercial knowledge
- BIM methodology and CDE end user knowledge
- Minimum of 3 years professional experience as a Documentation Manager for the implementation of a similar large turnkey project (depending on size and complexity of project)
- Previous experience of leading a group of document controllers desirable
- Experience of preparing submissions to meet contractual requirements
- Knowledge of project management principles for project realization and execution
- Fluent Portuguese and English language skills essential, both written and spoken
- Independent and structured approach to work
- Excellent communication abilities combined with strong interpersonal skills
- Must be able to work in a fast paced, multi-cultural environment
- Flexible team player with attention to detail
- High level of customer and quality orientation together with strong abilities in consulting and implementation

Reporting line / functional manager
- The Document Manager reports to the Head of OPM and fulfills his / her tasks in coordination with the project management team

Main interfaces
- Internal: Project management, Engineering, Commercial, Overall Site / Installation Management, Sub-Systems
- External: Consortium Partners, Employer, Consultants