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Junior HR Business Partner

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Porto, Portugal Global Blue Tempo inteiro

**Purpose of the role**

To provide comprehensive Human Resources Administration and Office Management support to our office in Porto.

The Junior HRBP works in conjunction with the Regional HRBP and the management team to understand the needs, complexities and requirements of the business so that timely pragmatic and legal solutions can be put in place to ensure minimum disruption to ‘business as usual’.

She/he acts as a confidential go to person for all people related issues. In addition, they will use their expertise and knowledge to guide, coach and support line managers to deliver the best outcomes.

The Junior HRBP role is a blend of delivering operational excellence, carrying out administrative tasks, and ensuring that robust audits are carried out.

**Responsibilities**
- Operational_
- Is responsible for the completion and timely processing of the Portugal monthly payroll in accordance with the payroll schedule and deadlines by: Collecting, preparing and transmitting data to the external payroll provider for monthly processing;
- Provides timely and effective support for payslip related queries;
- Has responsibility for the management of payments related to overtime and holidays;
- Ensures that payroll is processed in accordance with internal Standard Operating Procedures (SOPs) and the payroll provider’s agreed timeline;
- Ensures that all new hires are registered appropriately with any local authorities, payroll providers, internal system and conduct the onboarding;
- Undertakes the administration of the time and attendance system and supports users;
- Operates using a local database if any and the HRIS system, Workday for the effective management of employee data;
- Responsible for conducting regular audits of the payroll processes, making the necessary recommendations to the Senior HRBP for amendments as appropriate;
- Produces regular updates and reporting to the Senior HRBP and HRBPs within the team on all payroll anomalies so that appropriate and immediate remedial action can be taken;
- Responsible for checking calculations on any payroll reports and submitting changes, as needed;
- Responsible for the processing and administration of reports, as directed, for financial analysis and information;
- Works closely and in collaboration with Global HR, Finance and the General Services Team
- Set up and revise employee documents during the whole life cycle (amendments, confirmations, documents to authorities);
- Responsible for administering maternity leave payments and any other social security benefits for Portugal e.g. maternity leave;
- Provides responsive and proactive support to both Line Managers and employees on any payroll query;
- Main point of contact for dealing with any ad-hoc queries and monthly reports asked by Finance;
- Ensures any entries are carried out as backup for vacation, manual entries gradings, maintenance of employee data, expense management;
- Has effective tracking processes in place for the management of ad-hoc loans and payments to employees;
- Undertakes manual adjustments (as directed by the Senior HRBP) for the rounding up and down of holidays in Workday;
- Complies with the SOX requirements in the preparation of monthly and quarterly reporting
- Governance_
- Seeks to find ways to develop or improve existing processes so that information is easily accessible by the team and accuracy is maintained;
- Is fully familiar with all internal key HR policies
- Understands HR SOX obligations and the impact of non-compliance; can effectively discuss such topics with a good understanding;
- Always conducts work in a confidential and professional manner.
- Workday_
- Has responsibility for ensuring that Workday contains correct information and correct any errors or anomalies as identified through the administration of the payroll;
- Liaises with the HRIS team, when necessary, to request support or guidance;
- Conducts regular audits of data within Workday by proactively running reports to check for gaps and effectively fills any gaps;
- Proactively makes suggestions on how to improve the administration of tasks.
- Group HR_
- Ensures a good relationship is built with the wider HR team;
- Supports and shares good practice;
- Ensures personal knowledge of policies, processes and documentation is up to date.

**Skills & Competencies**
- Detail conscious
- Skilled communicator
- Tenacious
- Completer/finisher
- Workday knowledge
- Effective manager of time and priorities
- Broad HR generalist skill set

**Qualifications and education requirements**
- Working experience: 3 years plus working as a HR Generalist/HR Administration
- Bachelor’s degree (preferably in Human Resources) or equivalent
- Degree level or equivalent
- Fluent in Portuguese and English
- Proven skills and experience of working in a fast-paced environment

**Salary**: 30,000.00€ - 50,000.00€ per year