Office Manager

About us:
Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence and critical care, and infusion care. With around 10,000 colleagues, and a promise to be forever caring, our products and services are available in over 100 countries. Our solutions provide a range of benefits, from infection prevention and protection of at-risk skin, to improved patient outcomes and reduced care costs. The company is a constituent of the FTSE 100 Index (LSE: CTEC) and in 2021 revenues were over $2 billion.

Change is everywhere at Convatec. It’s transforming our business, and helping us improve millions of lives. And we’re nowhere near finished. Across every part of our business, we’re pushing for better. Join us on our journey to #ForeverCaring as an Office Manager, and you’ll do the same.

**Job Summary**

Support the GBS teams with our working environment including management of the back-office assistant and vendors and organising events. Manage the GBS branding and content in social media and at events in liaison with HR and Global Communication.

**Key Duties and Responsibilities**
- Manage a GBS LinkedIn (or social media) page to advertise externally our internal events. I.e.: Inductions, workshops, team buildings, visits to GBS, parties, Welcome Kit, Christmas hampers, etc.;
- Collaborate with global communication team to create GBS specific sharable content;
- External events: analyze external events that might be interesting/strategic for Convatec to have a presence (a stand in job fairs, sponsor conferences, presence in Summits, etc.;
- Support with ordering merchandising and marketing material for new hires “welcome kit” and to advertise Convatec in external events;
- Analyze newspapers and magazines where Convatec could have a participation, prepare a communication plan for external news;
- Organize an annual GBS conference (look for partnerships and sponsors) to discuss relevant GBS topics and invest guest speakers;
- Partnerships with some of our vendors to promote Convatec advertisement in their pages;
- Support with Trainee/Graduate programs, help with the advertisement of the program, organize events withing the program and support them with all related topics;
- Organize internal events such as functional and BU workshops with external visitors;
- Manage and support the back-assistant in office management: vendors, office environment and relationship management of the landlord, fleet management, health & safety, travel support;

You will put out tenders and contracts, project manage and supervise the work of contractors. Plan for future development in line with business objectives and manage and respond appropriately to emergencies as they arise.

You will have strong interpersonal and, relationship building and networking skills along with project management and IT skills. A recognised qualification in Building Management, hospitality, business, or a related field is also desirable.

**Principal Contacts**
- GBS employees
- Vendors to GBS Lisbon
- Executive assistants and office managers at other Convatec locations / BU´s
- Back-office assistant (receptionist) - direct report
- GBS Leadership Team
- FIG Leadership Team

**Travel Requirements**

Position requires regular presence in the GBS Lisbon offices, especially at the time of events (group visits, team events, etc)

**Language Skills Required**

English - Advanced (mandatory)

**About You**
- Service mindset
- Employee focus
- Great communication skills
- Great organizational skills
- People management
- Excel, SAP, PowerPoint

**What we are offering**
- Chance to move your career within the company that is the leader in delivering the pioneering trusted medical solution for the patients
- Hybrid model with regular presence in the office
- Modern office space in the Lisbon city center
- Attractive compensation package with incentive plan and benefits
- Great atmosphere across the team

Our transformation will change your career. For good. You’ll be pushed to think bigger and aim for excellence. Your ideas will be heard, and you’ll be supported to bring them to life. There’ll be challenges. But, stretch yourself and embrace the opportunities, and you could make your biggest impact yet. This is stepping outside of your comfort zone. This is work that’ll **move** **you.

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**Beware of scams online or from individuals claiming to represent Convatec**

**Equal opportunities**

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual ori