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Operations and Inventory Trainee
3 semanas atrás
Job Summary
The Operations and Inventory Assistant will support the Production, Logistics, and Administrative teams in daily operational tasks. This role involves assisting with inventory management, client order follow-up, production documentation, and invoicing processes, ensuring accurate records and smooth internal workflows.
Key Responsibilities
Inventory Management (Fabrics, Garments, and Accessories)
- Support the management and control of inventory for fabrics, garments, and accessories.
- Create and update SPOs (Stock / Purchase Orders) in the internal system.
- Assist with the goods reception process, checking quantities and documentation.
- Confirm, validate, and approve stock entries in coordination with relevant departments.
Client Orders and Production Follow-up
- Assist in preparing the production file at the start of production, ensuring all required information is correctly organized.
- Maintain and update the production file throughout the production process.
- Support the preparation of the production file at the end of production, including documentation for invoicing.
- Confirm, validate, and approve invoices related to client orders, in coordination with the Finance team.
- Prepare the final production file for shipment, ensuring all documentation is complete and accurate.
Administrative Tasks and Invoicing
- Perform administrative tasks in the PHC system, including records related to inventory, orders, and invoicing.
- Support invoicing processes and proper documentation filing.
- Ensure accurate organization and maintenance of operational and administrative records.
Preferred Qualifications (Must-have/Nice-to-have)
Must-Have
- Eligibility for an IEFP Intership.
- Academic background in Supply Chain, Logistics, Finance, or a related field.
- Basic knowledge of administrative or operational processes.
- Good organizational skills and attention to detail.
- Basic computer skills (Microsoft Office and/or Google Workspace).
- Ability to communicate in English, both written and spoken.
Nice-to-have
- Previous internship or experience in administration, production, logistics, or inventory management.
- Familiarity with ERP systems (PHC is a plus).
- Interest in the textile, fashion, or manufacturing industry.
- Ability to work in a fast-paced, multi-department environment.
Benefits & Working Conditions
- Flexible work schedules that promote work-life balance.
- Collaborative and supportive work environment.
- Opportunity for professional growth and development.
- Modern and well-equipped office space in a convenient location.
About us
As one of the leading agencies in Portugal, our reputation for excellence is a testament to our philosophy of pushing the boundaries in textile sourcing and production.
Over the years, we have brought our expertise and industry insight to 150+ apparel, fashion, and luxury clients, working exclusively with factories that share our ethos of transparency, quality, and environmental responsibility.
We believe that exceptional products require not only a deep understanding of the industry, but also an unwavering dedication to constant improvement and innovation. That's why we approach every project by leveraging our extensive network of suppliers to explore and adopt new trends in manufacturing, technology, and sustainability.
We are committed to minimising our environmental impact, supporting ethical practices, and promoting positive social change to create a more inspiring future for all.
