Workplace Coordinator

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   We are looking for a Workplace Coordinator for our Integrated Facility Management business line.Role PurposeReporting daily to the Workplace Manager, the role of Facilities Assistant has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.What this job involvesMonitoring stock levels of Stationary and Consumables used by Employees and placing orders with suppliers.Assisting in setting up in house and external events as and when required.Working with the Building Operations team and reporting all defective H&S equipment to the respective person and arrange for repairs to be carried out.Supporting the Office Service Coordinator as and when required regarding vendor management and Soft Service Support.Managing fire wardens and first aiders and assist with scheduling training and refresher training as necessary.Upkeep and review of Manuals, Handbooks, Guidance notes etc.Understand primary responsibilities of Meeting and Evens and support M&E Specialist when requiredManage mail related supplies stock and place order when needed.Other tasks and duties as required.Every day is different, and in all these activities, we'd encourage you to show your ingenuity.Sounds like you? To apply you need to be / have:Previous experience of working within a high profile corporate environmentPrevious reception or hospitality experience would be beneficialPro-active and hands on – happy to support other Team membersKnowledge of Facilities Management processes preferableIT Skills, Outlook, Excel, Word.Professional, friendly and welcoming attitudeGood attention to detailAbility to show initiativeExcellent communication skillsOrganizational skills and the ability to prioritize a busy workloadCustomer service background essentialWhat you can expect from usYou'll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you.Location: On-site –Lisbon, PRTIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.