Household Manager

Role type: Full-time

Working style: Highly in-person, flexible, with regular travel

Job Summary We are looking for an exceptional Household Manager to support a busy entrepreneur and family across personal logistics, travel, calendar, inbox, household coordination and daily life operations. This is not a traditional office-based assistant role. It is a high-trust, highly practical, in-person role for someone who enjoys creating order around a fast-moving principal and family life. The core mission is simple: Remove decisions, admin, logistics, friction and unnecessary communication so the principal can focus on business, family, health and high-value work. The ideal person is proactive, discreet, service-minded, highly organised and comfortable doing everything from calendar and inbox management to travel logistics, errands, restaurant bookings, food coordination, Portuguese admin, packing support during travel, and working with household staff and external providers.

Key Responsibilities Daily life and personal operations You will help run the principal's personal operating system.

Responsibilities include:

Managing daily logistics and priorities

Removing unnecessary decisions from the principal's day

Handling errands, bookings, reservations, purchases and returns

Coordinating appointments, suppliers, deliveries and services

Making sure practical issues are solved before they become problems

Creating systems, checklists and routines that make life smoother

Sitting down with the principal once per day to go through priorities, decisions and open loops

The role requires someone who can think ahead, act independently and learn preferences quickly.

Calendar and communication management You will help protect and manage the principal's time and attention.

Responsibilities include:

Managing and protecting the calendar

Scheduling meetings, calls and personal appointments

Filtering emails and escalating only what truly needs attention

Drafting replies and, over time, replying on behalf of the principal where appropriate

Managing selected communication channels once trust is established

Reducing noise, unnecessary communication and low-value decisions

Following up with people so nothing falls through the cracks

The goal is not just to organise communication, but to reduce the amount of communication the principal personally needs to deal with.

Travel management Travel is a major part of the role. The assistant should be comfortable travelling with or ahead of the principal when needed.

Responsibilities include:

Booking flights, hotels, transport and restaurants

Creating itineraries and travel plans

Coordinating luggage, packing lists and practical travel preparation

Travelling ahead or alongside the principal to ensure everything is ready

Checking hotel arrangements, rooms, transport, food, gym access and local logistics

Solving issues before arrival

Making sure travel feels seamless and low-friction

The person should be comfortable with a flexible travel schedule and practical arrangements. Travel will normally be handled in a sensible, cost-conscious way.

Household and lifestyle coordination The family has household support, including a maid, so this is not a cleaning or housekeeping role. However, the assistant will help coordinate the system around the household.

Responsibilities include:

Coordinating with the maid and other household providers

Making sure the home is prepared and functioning smoothly

Managing repairs, suppliers, maintenance and deliveries

Coordinating laundry, dry cleaning, car-related tasks and other practical matters

Making sure groceries and key household items are stocked

Coordinating food, meals, restaurant bookings and delivery

Helping practically with food on occasion if needed

Supporting family logistics where relevant

The right person should be comfortable both with high-level coordination and practical hands-on help.

Food, health and personal preferences The assistant should learn the principal's preferences and routines, including food, health, training and travel preferences.

Responsibilities include:

Coordinating groceries and meals

Booking restaurants that fit preferences

Coordinating with the maid on food preparation

Managing health-related appointments such as doctors, dentists, physio, etc.

Helping maintain routines during travel

This is not a chef role, but the person must be practical and willing to help solve food-related needs when necessary.

Portuguese admin and local support Because the role is based in Portugal, strong local knowledge is important.

Responsibilities include:

Handling Portuguese bureaucracy and appointments

Speaking with local su