Funds Reconciliation Junior Analyst

📍 Moscavide, Lisbon 🏢 Hybrid | 2 days per week on-site 🚀

About the Role
We are looking for a Fund Reconciliation Officer to join a team responsible for ensuring the accurate reconciliation and control of fund positions and transactions held across a network of custodians, fund administrators, and transfer agents. In this role, you will play an important part in maintaining operational accuracy and financial integrity, identifying discrepancies between internal records and external counterparties, investigating reconciliation breaks, and coordinating their resolution. You will gain direct exposure to Investment Funds, Hedge Funds, SWIFT messaging, settlement processes, operational controls, and financial counterparties within an international banking environment. 🎯 Your Mission As a Fund Reconciliation Officer, you will:
• Ensure accurate reconciliation of fund positions and transactions.
• Investigate and resolve discrepancies between internal systems and external counterparties.
• Monitor subscriptions, redemptions, and transfers.
• Process and validate SWIFT MT54X confirmations.
• Collaborate with custodians, administrators, and transfer agents.
• Ensure compliance with internal procedures and operational controls.
• Contribute to operational risk management, audits, and continuous process improvement.
• Support automation and optimization initiatives. 💼

Key Responsibilities
Fund Reconciliation
• Perform reconciliations of fund positions and transactions.
• Work with operations involving:
• Investment Funds
• Hedge Funds
• Subscriptions
• Redemptions
• Transfers
• Compare internal records against statements and confirmations received from external counterparties.
• Ensure the accuracy and completeness of reconciled positions and transactions. Reconciliation Breaks & Investigation
• Identify and investigate reconciliation discrepancies.
• Analyze issues related to:
• Data entry errors
• Processing delays
• Missing transactions
• Differences between internal and external records
• Perform root cause analysis and coordinate corrective actions.
• Escalate critical or unresolved issues when necessary.
• Ensure discrepancies are resolved within the expected timelines. SWIFT & Settlement
• Review and process SWIFT MT54X confirmations received from custodians.
• Support the validation of settlement instructions and confirmations.
• Investigate inconsistencies related to transactions and positions.
• Ensure appropriate operational handling of settlement-related information. Stakeholder Management
• Liaise directly with:
• Custodians
• Fund Administrators
• Transfer Agents
• Operations Teams
• Internal Control Functions
• Other internal departments
• Coordinate the actions required to resolve reconciliation breaks.
• Maintain clear and effective communication between all stakeholders. Operational Controls & Risk
• Ensure compliance with internal procedures and operational controls.
• Contribute to:
• Internal Controls
• Audit Activities
• Operational Risk Management
• Identify potential process weaknesses and operational risks.
• Maintain accurate evidence and documentation of reconciliation activities.
• Support initiatives aimed at strengthening operational controls. UAT & Continuous Improvement
• Participate in User Acceptance Testing (UAT) when required.
• Validate whether new functionalities meet operational requirements.
• Identify opportunities to improve reconciliation processes.
• Contribute to automation and process optimization initiatives.
• Help reduce manual activities and improve operational efficiency. Reporting & Documentation
• Maintain accurate documentation of reconciliation activities and procedures.
• Produce operational reports when required.
• Ensure appropriate traceability of discrepancies and their resolution.
• Use Microsoft Excel for analysis, controls, reconciliations, and operational follow-up. ✅ What We’re Looking For Key Requirements
• Good understanding of banking or financial operations.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Good knowledge of Microsoft Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Structured and methodical approach to operational tasks.
• Strong sense of ownership and autonomy.
• Good interpersonal and communication skills.
• Ability to collaborate effectively across different departments.
• Fluent English. 🛠 Key Skills Fund Operations
• Fund Reconciliation
• Position Reconciliation
• Transaction Reconciliation
• Investment Funds
• Hedge Funds
• Subscriptions
• Redemptions
• Transfers
• Settlement Banking Operations
• SWIFT
• MT54X
• Settlement Confirmations
• Reconciliation Break Management
• Operational Controls Tools
• Microsoft Excel
• Microsoft Office
• Avaloq Quality & Controls
• UAT
• Internal Controls
• Operational Risk
• Audit Support
• Process Improvement
• Operational Reporting ⭐ Nice to Have
• Previous experience in:
• Fund Operations
• Reconciliation
• Banking Operations
• Securities Operations
• Knowledge of Investment Funds and Hedge Funds.
• Experience with SWIFT MT54X messages.
• Knowledge of Avaloq.
• Experience with settlement processes.
• Previous involvement in UAT activities.
• Experience with automation or process improvement initiatives.
• Knowledge of Operational Risk or Internal Controls.
• French language skills. 🎓 Education Bachelor's or Master's degree in:
• Finance
• Economics
• Business Administration
• Management
• Or an equivalent field 🌍 Languages
• English: Fluent / Mandatory
• French: Nice to have 🤝 Soft Skills Analytical Thinking
• Strong ability to identify discrepancies and patterns within financial data.
• Structured approach to investigating and resolving reconciliation breaks.
• Strong problem-solving mindset. Accuracy & Attention to Detail
• High level of precision when handling financial transactions.
• Methodical and rigorous way of working.
• Strong commitment to operational quality. Organization
• Ability to manage multiple priorities simultaneously.
• Good time management skills.
• Comfortable working autonomously and taking responsibility for assigned tasks. Communication & Collaboration
• Strong communication skills with both internal teams and external counterparties.
• Collaborative and team-oriented mindset.
• Ability to work effectively across multiple departments.