Project Associate

Job Description
Under the overall supervision of the Head of Office (HoO) in Portugal and the direct supervision of the Senior Project Associate (G7), the Project Associate (G5) will support the implementation, coordination and monitoring of the PONTES project, a capacity-building initiative aimed at strengthening the preparedness of Portuguese institutions for the implementation of the European Pact on Migration and Asylum.
The incumbent will contribute to the coordination, planning and delivery of project activities, liaise with project partners and stakeholders, support monitoring and reporting processes, and ensure the timely implementation of activities in line with IOM procedures, donor requirements and project objectives.
The position will play a key role in fostering institutional cooperation and supporting capacity-building efforts related to asylum, reception, integration and fundamental rights safeguards.
Responsibilities
Assist in the implementation and monitoring of project activities.
Retrieve, compile, summarise, analyse, and present information/data on specific project topics.
Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
Draft status reports, identify shortfalls, bring them to the attention of the supervisor and suggest remedial actions to address delivery gaps.
Draft correspondence on project issues;
prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
Respond to complex information requests and inquiries, set up and maintain files/records, and organise meetings, workshops and training sessions.
Participate in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
Assist in monitoring work of Implementing Partners (IP) and report non-compliances to the supervisor.
Provides guidance/training to new/junior staff.
Qualifications
EDUCATION Bachelor's degree in Law, International Relations, Political Science, Sociology, Human Rights Studies, Public Administation or a related field from an accredited academic institution with three years of relevant professional experience;
or, High School diplomawith five years of relevant professional experience.
Experience
Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;
and, Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
Skills
Knowledge of the European Pact on Migration and Asylum and the Common European Asylum System (CEAS).
Knowledge of international protection, refugee protection, and fundamental rights safeguards.
Ability to analyse legal, policy, and operational documents and translate complex information into practical guidance, training content, and user-friendly materials.
Experience in developing training materials, presentations, toolkits, manuals, and learning resources for diverse audiences.
Experience in supporting the design and development of e-learning courses and digital learning content, including coordination with service providers and online learning platforms.
Experience in coordinating capacity-building activities, workshops, and inter-institutional learning initiatives.
Experience in project implementation, capacity-building, and stakeholder coordination.
Strong analytical, drafting, monitoring, and reporting skills.
Ability to liaise effectively with public authorities, civil society organisations, and international partners.
Excellent communication and organisational skills.
Proficiency in Microsoft Office applications.
SECTION 5
Languages [1]
IOM's official languages are English, French, and Spanish.
Required
For this position, fluency in Portuguese is required (oral and written).
NA SECTION 6
Competencies [2]
The incumbent is expected to demonstrate the following values and competencies: VALUES - All IOM staff members must abide by and demonstrate these five values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences.
Encourages diversity and inclusion.
Integrity and transpar