Business Process Admin Specialist
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ZEISS is technology and innovation. Founded in Germany, in **, ZEISS is an internationally leading technology enterprise operating in the optics and optoelectronics industries across 50 countries.
As a company wholly owned by a foundation, ZEISS is committed to responsibility in all its activities. As a pioneer in scientific optics, it's employees across the globe continue to push the boundaries of what is possible. With a strong focus on quality and innovation, ZEISS creates value for its customers and helps shape new ways of seeing the world.
We're looking for a Business Process Admin Specialist to join us in Lisbon within ZEISS Vision.
ZEISS Vision is a global leader in ophthalmic solutions, combining expertise in optics, technology, and innovation to improve the way people experience the world through better vision.
Your Role
The role of Business Process Admin Specialist will support the effective operation, standardisation, and continuous improvement of Product Stage Gate Processes (PSGP) and Technology Stage Gate Processes (TSGP). You will help ensure product development activities are structured, compliant, and efficiently managed across medical and non-medical device projects.
The role will involve:
Supporting PSGP and TSGP facilitators with process coordination and operational activities
Maintaining process documentation, SOPs, templates, checklists, and workflow materials
Coordinating portfolio reviews, project updates, milestones, actions, and reporting
Preparing documentation and presentations for management reviews, audits, and governance meetings
Collaborating with Quality, Regulatory Affairs, R&D, Production, and other stakeholders to ensure compliant processes
Your Experience
Bachelor's degree in engineering, natural sciences, business administration, quality management, or similar
2–3 years' experience in regulated or process-driven environments
Experience with documentation management, process improvement, or project coordination
Strong written and verbal communication skills with excellent attention to detail
Ability to collaborate effectively with cross-functional and international teams
It would be desirable if you had:
Experience in medical devices, healthcare, optics, or manufacturing environments
Knowledge of ISO ***, MDR, FDA QSR, or quality management systems
Experience with stage gate processes or controlled documentation systems
Your Benefits
If you join ZEISS, you will have access to a range of benefits, including:
Working with innovative technologies that shape the future of vision solutions
A collaborative and international working environment
Opportunities for professional growth and development
Role Details
Location: Lisbon, Portugal
Working conditions: Hybrid working model
Apply now to take the next step in joining ZEISS, where you can push technological boundaries, shape markets and contribute to the advancement of society.
Your ZEISS Recruiting Team:
Hayley Lem
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