Manager Assistant With English

Applications must be submitted in English*
What Makes Us a Great Place To Work
We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor's Best Places to Work list and have maintained a spot in the top four on Glassdoor's list since its founding in **. Extraordinary teams are at the heart of our business strategy, but these don't happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.
Who You'll Work With
You'll be part of our Global Business Services Center in Lisbon, which delivers best-in-class internal support to Bain's leadership and consulting teams across Europe, the Middle East, and Africa. We're a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together.
WHERE YOU'LL FIT WITHIN THE TEAM
As a Manager's Assistant, you'll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You'll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model.
What You'll Do
Calendar management
Successfully managing busy and ever-evolving diaries, proactively managing when schedules change
Re-scheduling complex meetings and travel itineraries, often at short notice
Extensive internal and external meeting scheduling
Building and maintaining strong working relationships with key client contacts
Travel and Logistics
Working with our travel company to co-ordinate sophisticated travel itineraries
Administering timely procurement of visas and other travel documentation. Proactively pre-empting travel plans
Providing logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research
Relationship management
Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externally
CRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards
Expenses
Processing time and expense submissions.
Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.
About You
Fluent in English (both written and verbal)
Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracy
Positive, proactive, and solution-oriented mindset
Comfortable working independently in a fast-changing, hybrid environment
Excellent interpersonal, communication, and listening skills
Ability to build trust-based relationships without face-to-face interaction
Experienced in Microsoft Outlook, Lotus Notes, or Google Calendar
Prior experience in a demanding professional setting
BA/Master's degree preferred
Must be eligible to work in the EU
WORKING MODEL
This role is based in Lisbon and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.
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