Executive Assistant

2 semanas atrás

Lisbon, Portugal Unit4 Tempo inteiro
Job Description

This role is a great opportunity for an aspiring professional who is hungry to understand how our business operates with potential to develop and apply these skills to a future role in legal, finance or other areas within the business

What you will do

  • You will be the gatekeeper for schedules, with strict diary management, create win-win situations for every meeting and operate across multiple time zones with flexibility.
  • You proactively address any subjects and thrive to present a solution in a timely manner
  • You have excellent documentation skills and are able to properly document decisions, actions items and circulate them to atendees
  • You'll spend some of your time organizing events- IE: logistics, offsites, supplier set up, invoicing, organizational support and more
  • Network with internal and external teams. You'll have a natural ability to communicate with other and be personable
  • Be an open connection between colleagues in the departments. You'll show leadership, credibility, trust and support in your contact with management and other colleagues.
  • Keep your manager well informed of his/her commitments and responsibilities. You will act as a “barometer” for the issues taking place in the environment.
  • Create/enhance team culture.

Qualifications

Your profile

  • 2-4 years of Executive Assistant experience or comparable professional experience
  • Great verbal and written skills
  • Experience working within legal department preferred but not critical
  • High level of expertise in software such as Microsoft 365 suite, particularly PowerPoint.
  • Planning and control: be highly organised with the ability to multi-task, prioritise and work well under pressure.
  • Attention to detail: Follow procedures and ensure accuracy in all documentation and data.
  • Work to a consistently high standard.
  • Team work: Display enthusiasm and promote a friendly group working environment, easily connect and talk with people on different levels.
  • Integrity / confidentiality: Display discretion always, ensuring all sensitive data is kept completely confidential. Demonstrate sound judgment and raise any concerns that may arise.
  • Resourcefulness: Ability to be a problem solver and a creative thinker.
  • Love to work in a dynamic and fast paced environment.
  • Eager to learn and understand the business' priorities and challenges
  • Available to travel when and if necessary.
  • Fluent in English.


Additional Information

Join Unit4 and be part of one of the most exciting journeys in the cloud ERP software space. We’re a fast-paced, high-growth, people-centric company, delivering enterprise software for a great people experience, and offering our own people a host of benefits and development opportunities. Grow with us
At Unit4, we offer:
• a culture built on trust - giving you the freedom and autonomy to be successful, 
• balance - with our uncapped time off policy, remote working opportunities and Global Wellbeing Days when the whole company can switch off and prioritize well-being,
• talented colleagues, role models and mentors - work, learn and be inspired by some of the best talent in the software industry,
• a commitment to sustainability - with initiatives such as our Act4Good program, a way for everyone at Unit4 to come together and engage in actions that benefit society and the planet,
• a safe and inclusive working environment – supported by our Employee Resource Groups, which are open to all and include Women at Unit4, Pride at Unit4, Mental Health and Access at Unit4, and People of Color at Unit4. 

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