Executive Assistant

Há 4 dias


Lisboa, Lisboa, Portugal X-UAV Tempo inteiro

Company Description

X-UAV (Tianhe UAV Technology Liyang Co., Ltd.) is a leading UAV technology company specializing in the research, development, production, and sales of fixed-wing UAVs. Founded in 2009, X-UAV has pioneered high-performance FPV drones and fall-resistant UAVs, serving industries such as military, surveying, disaster relief, and infrastructure development. With over 30 national patents, a strong R&D team, and partnerships with government agencies, research institutions, and private enterprises, X-UAV continues to push the boundaries of UAV innovation.

Role Description

We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team. The ideal candidate will handle administrative tasks, communication management, scheduling, and coordination of high-level projects. Language proficiency in Mandarin and English is compulsory and knowing Portuguese is a plus. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced, innovative environment. This full-time hybrid role, based in Lisbon/Porto, offers flexibility for remote work while ensuring seamless executive operations. The role requires some travel flexibility, including but not limited to Lisbon and Porto, to support key meetings, events, and business operations.

Key Responsibilities:


• Provide high-level executive administrative support, ensuring smooth day-to-day operations.


• Manage and coordinate schedules, meetings, and travel arrangements for senior executives.


• Handle expense reports, budgeting, and financial tracking with precision.


• Act as a key liaison, managing internal and external communications on behalf of executives.


• Prepare presentations, reports, and strategic documents with a high degree of accuracy.


• Oversee special projects and high-priority initiatives, ensuring timely execution.


• Support business operations across multiple locations, including Lisbon and Porto, requiring occasional travel.


• Maintain confidentiality while handling sensitive company and executive information.


• Support overall office administration and operational efficiency.

What We're Looking For:


• Proven experience as an Executive Assistant, Chief of Staff, or in a similar role.


• Fluency in Mandarin and English (both written and spoken) is mandatory; Portuguese is a plus.


• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.


• Strong communication skills, with the ability to interact professionally at all levels.


• Tech-savvy, proficient in Microsoft Office Suite, Google Workspace, and project management tools.


• Ability to work in a fast-paced, innovative environment with a high level of autonomy.


• Flexibility to travel as needed, including but not limited to Lisbon and Porto.


• Detail-oriented problem solver with a proactive mindset and a "can-do" attitude.


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