Procurement Assistant

Procurement Assistant:

• Employer
• International Iberian Nanotechnology Laboratory (INL)
• Location
• Braga
• Salary
• Competitive
• Closing date 8 Apr 2024
• Discipline

Engineering
Job Type
Researcher
Employment - Hours
Full time
Duration
Fixed term
Qualification
Undergraduate
Sector
Academia- You need to sign in or create an account to a job.

Procurement Assistant

Job Reference:
Ref

Employer:
International Iberian Nanotechnology Laboratory (INL)

Location:
Braga, Portugal

Group/Unit:
Procurement & Logistics Unit

Number of Vacancies: 1

Employment Type:
Full time

Contract Duration: 48 months

Open Date for Applications:
March 8th, 2024

Closing Date for Applications:
April 8th, 2024, 23h00m (Lisbon Time)

Key words:
#procurement #purchasing

Overview

The Procurement & Logistics Unit (P&L) is in charge of managing all INL activities related to the purchasing of goods, services and scientific equipment ensuring that INL has all the necessary resources to proper conduct its activity.

Its also the unit responsible for ensuring that all purchasing procedures comply with internal and external rules and regulations.

Job Duties

The job duties will be the following:

Purchasing:
Process internal purchase requests for products and services of pre-approved orders.
Track orders and ensure timely delivery.
Maintain INL supplier database.
Manage supplier invoice workflow.
Update and track pending purchase orders and pending order related documentation.

Contract management:
Assist in the creation of standard contracts.
Assist in maintaining and updating the contract database.
Liaise with internal units to assist in contract management activities.

Tendering activities:
General support to INL tendering procedures from tender publication to contract drafting.

Other tasks:

Occasionally, it will be required to support the logistics function (reception and shipping of goods and customs clearance procedures).Participation in specific improvement projects within the Procurement & Logistics Unit may be requested.

Mandatory Qualifications

Education
BSc degree in Business Administration, Management, Logistics or other related field.
Experience and Technical Skills

Previous experience in purchasing activities. Full proficiency in Microsoft tools, namely MS Office suite.
Experience using digital platforms and digital tools in general.
Other Qualifications & Experience

Experience and knowledge in EU procurement legislation and directive will be highly valued.
Experience in drafting standard contract and purchasing agreements will be highly valued.
User experience in Primavera, namely, Purchase and Stock Management modules, will be highly valued.
Experience in digital tendering platform InTend, will be highly valued.
Specific training in purchasing will be highly valued.
MSc or Post graduation in a relevant field will be highly valued.
Personal Skills

Excellent communication and interpersonal skills.
Ability to cope with workload peaks and tight deadlines.
Strong work ethic, with a diplomatic and flexible attitude.
Pragmatic and "hands-on" approach.
Problem solving ability.
Customer orientation.
Excellent command in both spoken and written English. High energy and flexibility, with a strong drive to create a positive work environment.
Ability to work independently and as team player.
Our Benefits

a) Cover letter
b) Curriculum Vitae
c) Academic and/or Professional diplomas

Important note:
How the Selection Process works

A. Applications eligibility check

B. CV Assessment

C. Interview(s)

The interview(s) may be done in different formats:
video recording, online or onsite.

D. Nomination

Additional Information

Application feedback

Equal Opportunity and Non-Discrimination Principle

The advertisement deadline may be extended at any time without previous notice in order to improve the suitability and effectiveness of the recruitment process.

About INL

It was founded under an international legal framework to perform interdisciplinary research, deploy and communicate nanotechnology for the benefit of society.

INL aims to be a recognised leading global nanotechnology innovation hub.

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