Executive Assistant

2 semanas atrás

Lisboa, Lisboa, Portugal Unit4 Tempo inteiro

Company Description
We are in Business for People, empowering people in service organizations with innovative Enterprise and Business software solutions. We've innovated and taken a new approach to delivering ERP that works for people. Self-driving, adaptive and intuitive software that is changing the way people work.

Our solutions empower people and deliver a better people experience so people can spend time on meaningful high value work they live for.


Read more on our website about how we transform work and how people feel about it, so our customers and their people can thrive.


What you will do:

  • You will be the gatekeeper for schedules, with strict diary management, create winwin situations for every meeting and operate across multiple time zones with flexibility.
  • Keep your manager well informed of his/her commitments and responsibilities. You will act as a "barometer" for the issues taking place in the environment.
  • Properly document decisions, actions items and circulate them to relevant attendees.
  • Spend some of your time organizing
  • Travel logistics for Events, Offsites, Supplier set up, Invoicing, Organizational support and more.
  • Booking all travel and process expenses for your execs in a timely manner.
  • Ensure that all org chart for the functions you support are regularly updated.
  • Organize the full onboarding and offboarding of those reporting into your exec.
  • Support in maintaining a "Rhythm of Business" within the Customer Success Org for the year and measure/report progress.
  • Ensure cadence meetings include among others, Finance reviews, HR reviews, Marketing alignment and Quarterly Business reviews.
  • Assist (alongside Business Operations) in creating material for All Hands calls and newsletters / internal comms.
  • Understand how the forecast and revenue are calculated for the Customer Success organization and help to drive the business to the objectives set.
  • Substitute for ERP requests and follow up on awaiting approvals and action where appropriate.
  • Ongoing Training and Enablement Needs
  • Responsible for coordination and facilitation (along with Education4U Team) of general enablement/training needs across your supporting functions.
  • Network with internal and external teams. Have a natural ability to communicate with other and be personable.
  • Create/enhance team culture.

Qualifications

  • 24 years of Executive Assistant experience or comparable professional experience
-
Fluent in English:

  • High level of expertise in software such as Microsoft 365 suite, particularly PowerPoint.
  • Great verbal and written skills
  • Exceptional organizational and time management skills and an ability to multitask
  • Work well under pressure, A positive cando attitude and work to a consistently high standard.
  • Attention to detail: Follow procedures and ensure accuracy in all documentation and data.
  • Integrity / confidentiality: Display discretion always, ensuring all sensitive data is kept completely confidential. Demonstrate sound judgment and raise any concerns that may arise.
  • Teamwork: Display enthusiasm and promote a friendly group working environment, easily connect and talk with people on different levels.
  • Selfmotivated but also a team player who can work across cultures with multicountry teams.
  • Resourcefulness: Ability to be a problem solver and a creative thinker.
  • Love to work in a dynamic and fast paced environment.
  • Eager to learn and understand the business' priorities and challenges.
  • Available to travel when and if necessary.

Additional Information
Join Unit4 and you'll be part of one of the most exciting journeys in the cloud software space today.

We're a fast-paced and high-growth people-centric cloud player offering a host of benefits & development opportunities for individuals serious about their career.


  • A culture built on trust. That's why we offer our people an uncapped time off policy and remote working opportunities. We focus on results, not how many days you work or where that work takes place.
  • Work, learn & be inspired by some of the best talent in the software space.
  • Committed to corporate social responsibility with our Act4Good initiative, our global movement to do good, and a way for everyone at Unit4 to come together and engage in actions that benefit society.
  • Diversity4U. Helping our people thrive starts with a safe and inclusive work environment. We launched our Diversity4U program that builds on our "be genuine" value.

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Pestana Hotel Group Tempo inteiro

    Executive Assistant (M/F): Cidade: LisboaO Pestana Hotel Group, o maior grupo hoteleiro multinacional de origem Portuguesa, está a recrutar para a posição de Executive Assistant (Departamento Financeiro)Principais tarefas: Apoio à administração e diretores nas suas tarefas; Gestão administrativa e logística do espaço de escritórios dos serviços...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Rhmais Tempo inteiro

    Main Responsibilities : Diary and calendar management Travel planning – both domestic and international Event planning – planning of departmental events Coordination with other Personal Assistants and Business Managers for Senior Leadership meeting, travel and event planning Assistance with team activities: System approvals – e.g.Holidays, Purchase...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Rhmais Tempo inteiro

    Main Responsibilities :Diary and calendar management Travel planning – both domestic and international Event planning – planning of departmental events Coordination with other Personal Assistants and Business Managers for Senior Leadership meeting, travel and event planning Assistance with team activities: System approvals – e.G. Holidays, Purchase...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Reia Collective Tempo inteiro

    Join Reia Collective as an Executive Assistant and Be the Keystone of Our SuccessAre you a highly organized and proactive individual eager to make a significant impact in a dynamic and fast-paced environment? Reia Collective invites you to become an integral part of our team as an Executive Assistant, where you will provide essential support to our executive...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Reîa Collective Tempo inteiro

    Join Reîa Collective as an Executive Assistant and Be the Keystone of Our SuccessAre you a highly organized and proactive individual eager to make a significant impact in a dynamic and fast-paced environment? Reîa Collective invites you to become an integral part of our team as an Executive Assistant, where you will provide essential support to our...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Michael Page Tempo inteiro

    Our client is a leading company in its sector that is looking for an Executive Assistant to support their Managing Director and Founder.

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Michael Page Portugal Tempo inteiro

    Executive Assistant - Venture Capital (m/f)Referencia: JN -*Adicionado em Sobre os nossos clientes Our client is a dynamic Venture Capital fund manager based in Portugal, specialising in investments in Iberian-related global and sustainable technology companies. Descriçao da oferta Our client is a dynamic Venture Capital fund manager based in Portugal...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Rhmais Tempo inteiro

    Main Responsibilities:Diary and calendar managementTravel planning – both domestic and internationalEvent planning – planning of departmental eventsCoordination with other Personal Assistants and Business Managers for Senior Leadership meeting, travel and event planningAssistance with team activities:System approvals – e.g. Holidays, Purchase orders...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Rhmais Tempo inteiro

    Main Responsibilities : Diary and calendar managementTravel planning – both domestic and internationalEvent planning – planning of departmental eventsCoordination with other Personal Assistants and Business Managers for Senior Leadership meeting, travel and event planningAssistance with team activities:System approvals – e.g. Holidays, Purchase orders...

  • Fintech Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Token Metrics Tempo inteiro

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.The Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Feedzai Tempo inteiro

    Feedzai is the world's first RiskOps platform for financial risk management, and the market leader in safeguarding global commerce with today's most advanced cloud-based risk management platform, powered by machine learning and artificial intelligence. Feedzai is securing the transition to a cashless world while enabling digital trust in every transaction...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Dunas Intr´epidas Tempo inteiro

    Astral, an innovative hospitality collective, is seeking a highly organized and detail-oriented Executive Assistant to support its CEO.Our mission at Astral is to bring fresh perspectives and deliver impactful ideas to the hospitality industry and to make a difference.Provide administrative support to the CEO, including managing schedules, coordinating...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Randstad Portugal Tempo inteiro

    A Randstad Professionals é a empresa do Grupo Randstad especializada em recrutamento de quadros médios e superiores.O nosso Cliente é uma Fundação, que pretende recrutar um Executive Assistant para prestar apoio ao CEO.responsabilidades chaveGestão do e-mail do CEO;Antecipação de necessidades e tomada de decisão/aplicação de medidas imediatas e...

  • Executive Assistant

    Há 1 mês

    Lisboa, Lisboa, Portugal Rumos Consulting Tempo inteiro

    Com mais de 30 anos de experiência, a Rumos Consulting atua na área da Consultoria em Tecnologias de Informação, entregando soluções nas áreas de Modern Workplace & Apps, Data, Analytics & Artificial Intelligence, Digital Business Automation, Enterprise Service Management, Digital Design Strategy & Marketing, Project Management Office, Workplace...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Rumos Consulting Tempo inteiro

    Com mais de 30 anos de experiência, a Rumos Consulting atua na área da Consultoria em Tecnologias de Informação, entregando soluções nas áreas de Modern Workplace & Apps, Data, Analytics & Artificial Intelligence, Digital Business Automation, Enterprise Service Management, Digital Design Strategy & Marketing, Project Management Office, Workplace...

  • Executive Assistant

    4 semanas atrás

    Lisboa, Lisboa, Portugal Rumos Consulting Tempo inteiro

    Com mais de 30 anos de experiência, a Rumos Consulting atua na área da Consultoria em Tecnologias de Informação, entregando soluções nas áreas de Modern Workplace & Apps, Data, Analytics & Artificial Intelligence, Digital Business Automation, Enterprise Service Management, Digital Design Strategy & Marketing, Project Management Office, Workplace...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Vodafone Tempo inteiro

    What you'll do:The Digital Networks and OSS (DN&OSS) team is responsible for the provision of OSS, Digital Networks and Networks Test, Labs and Validation services to Vodafone's European Markets and International Networks, encompassing strategy, design, delivery, project management and engineering services. The team is situated within the wider Vodafone...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Multipessoal Tempo inteiro

    Estamos a recrutar Executive Assistant para empresa especializada em Gestão de Investimentos. Apoio administrativo e de secretariado em geral;Organização de agendae marcação / preparação do espaço para reuniões;Preparação de viagens;Auxilio na coordenação e acompanhamento de processos;Gestão do escritório;Outras tarefas inerentes.Formação...

  • Executive Assistant

    2 semanas atrás

    Lisboa, Lisboa, Portugal Multipessoal Tempo inteiro

    Estamos a recrutar Executive Assistant para empresa especializada em Gestão de Investimentos.Apoio administrativo e de secretariado em geral;Organização de agenda e marcação / preparação do espaço para reuniões;Preparação de viagens;Auxilio na coordenação e acompanhamento de processos;Gestão do escritório;Outras tarefas inerentes.Formação...

  • Office Manager/Executive Assistant

    4 semanas atrás

    Lisboa, Lisboa, Portugal Anónimo Tempo inteiro

    Procuramos um candidato para a vaga de Office Manager/Executive Assistant para entrada numa empresa na área de Marketing e Comunicação, numa empresa com cerca de 80 colaboradores empregues. Estamos à procura de candidatos com um perfil jovem e irreverente, com entusiasmo pela àrea de office.Procuramos um profissional organizado e proativo para...