Personal Assistant to Head of School

1 semana atrás

Lisboa, Lisboa, Portugal St. Julian's School Tempo inteiro

About St

Julian's School:
We are a highly successful, non-selective 3-18 British international school with a reputation for academic excellence, founded in 1932. We currently have just over 1,200 students from over 50 different nationalities.

The School has three sections:
Primary, Secondary, and Portuguese.


In the Primary and Secondary sections, the students follow the National Curriculum for England leading to IGCSEs and the IB Diploma.

In Portuguese, the study follows a bilingual curriculum.


We have been accredited by CIS (Council of International Schools) and NEASC (New England Association of Schools and Colleges) since 1998, we are an Accredited Member of COBIS and the Head is an International Member of HMC (Heads' Conference).

We are conveniently located within walking distance of Carcavelos train station, with direct access to central Lisbon and Cascais.

Key responsibilities:

  • Act as the primary point of contact for internal and external stakeholders, including staff, students, parents and community members
  • Manage the Head's calendar, scheduling appointments and coordinating meetings as needed
  • Coordinate Head's travel arrangements
  • Handle the Head's communication and correspondence
  • Manage and organise the Head of School's office, including filing, records and supply management
  • Assist the Head with administrative tasks as needed, such as preparing reports, presentations and documents
  • Translate documents and correspondence to and from English and Portuguese
  • From time to time to work with other Support Staff on tasks requested by the Head
  • Assist in organising arrangements for meetings of the Board of Governors
  • Take minutes for all meetings that the Head chairs.

Personal qualities:

  • Fluency in English is required and in Portuguese would be desirable
  • Ability to work in a highly fastpaced environment
  • Strong organisational and time management skills
  • Highly IT proficient, with specific experience in Microsoft Office and Google Suite
  • Excellent communicator and calm under pressure
  • Highly personable with all stakeholders (staff, students, parents, governing body)
  • Diplomatic and discreet with high levels of personal and professional integrity
  • Selfstarter, ability to work independently and use initiative to carry out daytoday tasks
  • Ability to work with multiple teams, with a flexible and collaborative approach
  • Ability to stay focused and meet deadlines and targets, despite multiple distractions arising from a busy school environment
  • Good sense of humour.


This is a full-time position and the Personal Assistant to the Head of School will be expected to work standard business hours.


Benefits:

  • A competitive salary and benefits package
  • Life insurance and a health care package
  • Lunch allowance
  • Ongoing professional development
  • A professionally stimulating and collaborative working environment.

Applications:

Commitment to Safeguarding:

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