Human Resources Assistant

1 semana atrás

Lisboa, Lisboa, Portugal Amaris Consulting Tempo inteiro
Job description Mission Description :

On and off-boarding management

  • Organizing the on boarding of employees (personal documents, contracts, etc)
  • Assisting employees and managers on any administration forms or processes (amendment, sick leave, bonus, transportation, car damages, healthcare)
  • Explaining, Following-up and controlling working time (days-off, overtime etc)
  • Manage the resignations through the group process (exit survey - exit meeting)

Personnel administration

  • Maintaining employees ́database by verifying information and documents are available and up to date (entries, exits, HR Documents, ID, etc)
  • Ensure affiliation and declaration to local HR organism (insurance, etc)
  • Providing any HR forms related to work certificates, wage tax deduction, corporate healthcare, etc (on demand)
  • Advising employees on Group's applications use and completion
  • Supporting HR Departments on global Groups and Training presentations (application, process, etc)

Data collection and reporting

  • Communicating the concerned parties about unusual questions or sensitive issues and give feedback to the manager
  • Communicating to the local HR team information or important problematics related to HR Support department, including recurrent requests
  • Informing payroll team about any discrepancies or anomalies of day-off balances, payslips and trigger the corrections via the HRO

Tickets handling

  • Checking, Analysing and telling the employee the status of his/her expense noted
  • Dispatching tickets to the right interlocutor according to the topics/questions or provide the appropriate link to access to them
  • Explaining any type of procedures related to expenses (transportation etc), bonuses and cash advances
  • Explaining payslip and contractual terms and specificities (overtime, credentials in case of digital payslips etc)
  • Explaining the process for companies' cars: damages, fines and handover
  • Forwarding administrative documents to the right contact person
  • Informing and explaining to employees about corporate benefits such as vouchers, corporate healthcare benefits etc and providing leaflets / other type of documents (in applicable countries)
  • Informing employees about paid leave's rules, balances (contractual, extraordinary, holidays etc) and sick leave procedures

Training

  • Research and propose providers and subsidies, obtain quotations (when necessary)

Mobility

  • Managing administrative part of detachment (declaration, social security, amendments, allowance, the organization in the welcoming country...)
  • Anticipating work permits procedures and communicating it to the employees / candidates, verify expiration date and renewal
Profile Requirement :

Master degree in Human resources, Law, Business Management, Business Administration, or related fields

Availability to do a 6 month internship starting as soon as possible

Previous experiences in human resources or related fields are appreciated

Fluency in Portuguese and English

Mastery of generative AI is a plus for improving day-to-day productivity

" Mantu is proud to be an equal-opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics."

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