Administrative Coordinator Job Description

3 semanas atrás


Lisboa, Lisboa, Portugal Quinta Dos Machados Tempo inteiro
Administrative Coordinator Job DescriptionFull TimeFull-Time, Hybrid (On-site and Remote)

RoleAdministrative Support:
Manage calendars, appointments, and schedules for managing partners.
Arrange and coordinate meetings, conferences, and travel plans.
Handle correspondence, emails, and phone calls, including screening and prioritizing messages.

Documentation and Reporting:
Prepare and edit reports, presentations, and other documents.
Maintain and organize files, records, and databases.
Create and update spreadsheets, charts, and graphs as needed.

Project Assistance:
Assist in planning, organizing, and executing projects.
Coordinate project-related tasks, deadlines, and deliverables.
Conduct research and gather information for projects as required.

Communication and Coordination:
Act as a liaison between team members, departments, and external stakeholders.
Ensure timely responses to inquiries and requests.

Task Prioritization and Time Management:
Help prioritize tasks and manage workload effectively.
Track deadlines and remind team members of upcoming tasks or meetings.

Professional Development Support:
Assist in organizing training sessions, workshops, or seminars for team members.
Help with onboarding new employees and providing necessary resources.

Required Skills:
Fluent in English and PortugueseExcellent written and verbal communication skills. Capable of handling phone calls, inquiries, and correspondence professionally.2+ years of experience in project management. Ability to prioritize tasks effectively and ensure all deadlines are met.
Ability to navigate multiple complex tasks with solution-oriented approachExcellent time-management skillsFamiliarity with Google Calendar, Google Docs, spreadsheets, task management systems and Keynote/Powerpoint#J-18808-Ljbffr

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