Administrator

4 semanas atrás

Todas as Zonas, Portugal EXO BUILDING, LDA Tempo inteiro
Job Description
We are seeking a highly skilled and organized Office Administrator to join our team.

The ideal candidate will be responsible for managing the administrative operations of the office, ensuring an efficient and organized work environment.

Key Responsibilities

Office Management:
oOversee daily office operations to ensure efficiency and compliance with company policies.
oMaintain office supply inventory and place orders when necessary.
oOrganize and coordinate meetings, events, and conferences.

Documentation and Filing:
oMaintain electronic and physical filing systems to ensure easy retrieval of documents.
oManage incoming and outgoing correspondence, including emails and physical mail.
oPrepare and format documents, reports, and presentations.

Administrative Assistance:
oProvide administrative support to managers and other teams as needed.
oManage calendars, schedule meetings, and organize business travel.
oAnswer phone calls and direct inquiries to the appropriate departments.

Accounting and Finance:
oAssist in preparing financial reports and monitoring the office budget.
oProcess invoices, expenses, and employee reimbursements.
oCoordinate with the accounting department to ensure accurate financial records.

Compliance and Regulations:
oEnsure the office complies with all local and national regulations, including safety standards.
oStay updated on changes in laws and regulations that may affect administrative operations.

Customer Service:
oProvide high-quality customer service, responding to inquiries and resolving issues efficiently.
oMaintain a professional and welcoming reception area for visitors and clients.
Qualifications

Education and Experience:
oBachelor's degree in Administration, Management, or a related field.
oMinimum of 3-5 years of experience in office administration or a similar role.

Technical Skills:
oProficiency in office software, such as Microsoft Office (Word, Excel, PowerPoint) and document management systems.
oBasic accounting skills and familiarity with accounting software is an advantage.

Personal Skills:
oExcellent organizational and time management skills.
oStrong communication and interpersonal skills.
oProblem-solving and decision-making abilities.
oAbility to work independently and as part of a team.

Certifications:
oCertification in office management or administration is an advantage.
What We Offer

  • Competitive salary and benefits package.
  • Opportunities for professional development and career progression.
  • An inclusive and collaborative work environment.
  • Participation in innovative and challenging projects.
How to Apply
Interested candidates should send their resume and a cover letter detailing their qualifications and experience to @ .

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